Heartbeat Office Executive Administrator & Event Coordinator
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Job Location:
Waukesha, WI - USA
Yearly Salary:
$ 76000 - 114000
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description Summary
The Heartbeat Office Executive Administrator & Event Coordinator will be instrumental in advancing the implementation of GE HealthCares proprietary business system Heartbeat. This role supports coordination and execution of global events and programs that empower employees in their Heartbeat development journeys.Key responsibilities include managing communications and operational logistics to ensure impactful events. The coordinator will also oversee scheduling budgeting and facility support for Heartbeat eventsensuring seamless delivery and continuous improvement.
This role will also provide administrative support to the Lean and Transformation Office.
Job Description
Responsibilities
Lead coordination and logistics for global learning programs supporting the Heartbeat business system and Lean and Transformation Office strategy.
Manage training logistics for event end-to-end: venue setup registration travel instructions materials meals AV and facilitator coordination.
Maintain a master calendar of events and manage invites.
Track and manage program agendas rosters attendance and learning data.
Ensure timely and effective communication with program participants facilitators pre during and post events.
Support general administrative tasks for the Lean Office as needed including but not limited to maintaining and coordinating calendars scheduling appointments and meetings making travel arrangements telephone coverage (if needed) filing processing and reconciling T&L expense accounts.
Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in managers signature.
Oversee payment processes including invoice submission and PO requests.
Qualifications
High School Diploma GED or local equivalent.
Minimum 3 years of experience coordinating events managing communications and supporting administrative processes.
Experience with data management project execution and use of digital collaboration tools is required.
Proficiency in Microsoft Office Suite Excel Word Teams and or SharePoint.
Experience managing program logistics and communications.
Strong time-management and organizational skills; ability to handle multiple priorities.
Ability to work with and interpret learning metrics and data to assess program effectiveness
Strong written and verbal communication skills.
Desired Qualifications
Bachelors degree in Business Administration Human Resources Organizational Development Education Communications Data Analytics Information Systems
Experience with KPI tracking survey/data analysis frameworks and AI platforms
Familiarity with tracking Key Performance Indicators (KPIs) and using data to inform decisions and improve learner experience.
Project management experience and ability to execute programs from planning to delivery.
Experience or familiarity with Co-Pilot or other AI platforms
#LI-GM1
We will not sponsor individuals for employment visas now or in the future for this job opening. For U.S. based positions only the pay range for this position is $76000.00-$114000.00 Annual. It is not typical for an individual to be hired at or near the top of the pay range and compensation decisions are dependent on the facts and circumstances of each case. The specific compensation offered to a candidate may be influenced by a variety of factors including skills qualifications experience and addition this position may also be eligible to earn performance based incentive compensation which may include cash bonus(es) and/or long term incentives (LTI). GE HealthCare offers a competitive benefits package including not but limited to medical dental vision paid time off a 401(k) plan with employee and company contribution opportunities life disability and accident insurance and tuition reimbursement.Additional Information
GE HealthCare offers a great work environment professional development challenging careers and competitive compensation. GE HealthCare is anEqual Opportunity Employer. Employment decisions are made without regard to race color religion national or ethnic origin sex sexual orientation gender identity or expression age disability protected veteran status or other characteristics protected by law.
GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).
While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19 some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.
Relocation Assistance Provided: No
Required Experience:
IC
Key Skills
- Time Management
- Marketing
- Customer Service
- Google Docs
- Organizational skills
- Expense Management
- Hospitality Experience
- Upselling
- Event Planning
- Events Management
- Event Marketing
- Project Coordination
About Company
GE HealthCare provides digital infrastructure, data analytics & decision support tools helps in diagnosis, treatment and monitoring of patients
