Administrative Assistant 2 (PCN 112083)

This position is open to Alaska Residents only.
Please check our residency definitionto determine if you qualify.

The Alaska Department of Fish and Game Division of Wildlife Conservation is recruiting

for an Administrative Assistant 2 located in Palmer!

What you will be doing:

The Alaska Department of Fish and Game Division of Wildlife Conservation is recruiting for an Administrative Assistant 2 to join our team. The incumbent provides administrative support in the areas of human resource management payroll travel budget information accounting procurement and contracts for the Palmer office.

The Palmer office is comprised of senior staff positions who lead the management and research operations of the division. This position also responds to administrative questions or specific requests from the regional offices.

Our organization mission and culture:

The mission of the division of Wildlife Conservation is to conserve and enhance Alaskas wildlife and habitats and provide for a wide range of public uses and benefits.

The Alaska Department of Fish & Game strives for a diverseandinclusiveworkforcewhere safetyandwell-being are paramountandemployees at all levels promote a culture where everyone is valued treated equitablyandtreated respectfully.

Benefits of joining our team:

The benefits of joining our team include the opportunity to work with a diverse group of dedicated professionals who support each other while providing payroll procurement finance and travel to the Palmer and area offices.

The working conditions you can expect:

This is an exciting opportunity to work in an environment filled with diversity and working with a great team of professionals at the Palmer office. Monday-Friday in office setting.

• Must have experience using MS Office Suite; Word Excel Outlook

• Preferred experience working with Integrated Resource Information System (IRIS) Alaska Data Enterprise Reporting (Alder)

• Occasional travel within Alaska may be required

Who we are looking for:

We are looking for someone that has strong ethics strong communication skills and the ability to answer questions and determine appropriate action relative to incoming messages calls or requests. The incumbent needs to have strong attention to detail and the ability to multi task and maintain composure and accuracy despite frequent interruptions.

To view the general description and example of duties for an Administrative Assistant 2 please go to the following

link: Note:
A valid drivers license is required.

Six months of entry-level technical experience in one or more administrative functional areas such as human resources accounting administration and procurement. This experience includes work such as Administrative Assistant 1 Accounting Technician 1 Human Resource Technician 1 and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR
One year of any combination of post-secondary education vocational education and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of entry-level technical experience include:
-Assisting in the preparation of reports reflecting the examinations made discrepancies noted and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
-Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts journals and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances expenditures adjustments billings and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
-Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
-Receiving supply requests reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders delivery orders and bid specifications.

Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).

REQUIRED DOCUMENTS

If selected please provide the following at the time of the interview:

A cover letter is NOT required for this position. Your complete application including supplemental questions will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competences you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts).

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university.It is your responsibility to provide such evidence.

WORK EXPERIENCE

If using work experience not already documented in your application also provide the employers name your job title dates of employment and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aids or services or alternative communication formats please call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located at ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll free) or if you are located in the Juneau area. Requests for information may also be emailed to

For applicant password assistance please visit:

Information

For specific information in reference to the position please contact the hiring manager:

Cheyenne Dahlberg

Administrative Officer 1