Administrative Assistant

Bismarck, ND - USA

Monthly Salary: Not Disclosed

Posted on: 3 days ago

Vacancies: 1 Vacancy

Job Summary

Administrative Assistant College of Health Professions

The Administrative Assistant provides administrative support to all programs within the College of Health Professions. This is a full-time 10-month position.

Candidates will be invited to demonstrate a willingness to support the Christian Catholic Benedictine mission of the University of Mary.

Essential Roles and Responsibilities Include:

Maintain a professional consistent service-oriented office environment; receiving serving and welcoming students and guests via phone email or in-person. Facilitates communication within internal and external constituents at all levels
Processes incoming and outgoing mail answers phone calls orders and maintains office supplies ensures proper functioning of office equipment and works cooperatively with other administrative staff
Coordinates student visits with the Admissions Department for all college of health professions programs. Ability to answer general questions about the programs
Assists with admissions and enrollment processes including initial review of applications collaborating with program faculty on reviews assisting with planning of interview days and communicating with applicants throughout the enrollment cycle
Assists with event scheduling. Works with other campus departments; hospitality marketing and physical plant to coordinate events such as orientation and graduation hooding ceremonies; Advisory Meetings and with the assistance of all health sciences administrative assistants coordinating the annual SGSHS research colloquium
Assists clinical education faculty on communicating with sites onboarding students as needed
Assists students and faculty in scheduling of patients for the on-site pro bono clinic
Facilitate and process forms including expense and travel reimbursements technology and maintenance requests and ordering supplies and equipment
Assists with accreditation activities including organization of documents and scheduling of visits. Collects assessment documentation from students graduates employers focus groups exit interviews and extracts needed and any requested student data from university databases.
Assists the Department Chairs and faculty in updating departmental handbooks and newsletter
Proctors student exams and collects student papers as necessary. Works with other admin assistants to assign and monitor work study students
other duties as assigned

Desired Minimum Qualifications Education and Experience Include:

High School educationis required with a minimum of 2years of administrative support experience
Associate degree in Applied Sciences or related field is preferred
Upholds andsupports the Christian Catholic Benedictine mission of the University of Mary
Supports the ongoing implementation of Ex Corde Ecclesiae the apostolic constitution on Catholic colleges and universities.
Builds a culture of ready and earnest hospitality inthe Saint Gianna School of Health Sciences College of Health Professionsand throughout the university in accord with Saint Benedicts admonition that all be received as Christ.

Knowledge and Skills Required:

Working knowledge of Microsoft Suite applications and ability to learn internaldatabases
Strong interpersonal and communication skills
Ability to maintain confidentiality; knowledge of FERPA and HIPAA rules and regulations

About the University of Mary
We thank you for your interest in the University of Mary. Founded in 1959 by the Sisters of Annunciation Monastery the campus overlooks the beautiful Missouri river and is located in Bismarck North Dakota a community of approximately 75000 people with wonderful family and parish life friendly neighborhoods enjoyable recreational and cultural facilities a low crime rate clean air and excellent schools. The University of Mary with an enrollment of over 3800 students is accredited by the Higher Learning Commission of the North Central Association.
For more information on the University of Mary please watch a short video by clicking on this link: of application materials will begin immediately. Position will remain open until filled.

Equal Opportunity Employer

Required Experience:

Manager

Administrative Assistant College of Health ProfessionsThe Administrative Assistant provides administrative support to all programs within the College of Health Professions. This is a full-time 10-month position.Candidates will be invited to demonstrate a willingness to support the Christian Catholi...

Maintain a professional consistent service-oriented office environment; receiving serving and welcoming students and guests via phone email or in-person. Facilitates communication within internal and external constituents at all levels
Processes incoming and outgoing mail answers phone calls orders and maintains office supplies ensures proper functioning of office equipment and works cooperatively with other administrative staff
Coordinates student visits with the Admissions Department for all college of health professions programs. Ability to answer general questions about the programs
Assists with admissions and enrollment processes including initial review of applications collaborating with program faculty on reviews assisting with planning of interview days and communicating with applicants throughout the enrollment cycle
Assists with event scheduling. Works with other campus departments; hospitality marketing and physical plant to coordinate events such as orientation and graduation hooding ceremonies; Advisory Meetings and with the assistance of all health sciences administrative assistants coordinating the annual SGSHS research colloquium
Assists clinical education faculty on communicating with sites onboarding students as needed
Assists students and faculty in scheduling of patients for the on-site pro bono clinic
Facilitate and process forms including expense and travel reimbursements technology and maintenance requests and ordering supplies and equipment
Assists with accreditation activities including organization of documents and scheduling of visits. Collects assessment documentation from students graduates employers focus groups exit interviews and extracts needed and any requested student data from university databases.
Assists the Department Chairs and faculty in updating departmental handbooks and newsletter
Proctors student exams and collects student papers as necessary. Works with other admin assistants to assign and monitor work study students
other duties as assigned

Desired Minimum Qualifications Education and Experience Include:

High School educationis required with a minimum of 2years of administrative support experience
Associate degree in Applied Sciences or related field is preferred
Upholds andsupports the Christian Catholic Benedictine mission of the University of Mary
Supports the ongoing implementation of Ex Corde Ecclesiae the apostolic constitution on Catholic colleges and universities.
Builds a culture of ready and earnest hospitality inthe Saint Gianna School of Health Sciences College of Health Professionsand throughout the university in accord with Saint Benedicts admonition that all be received as Christ.

Knowledge and Skills Required:

Working knowledge of Microsoft Suite applications and ability to learn internaldatabases
Strong interpersonal and communication skills
Ability to maintain confidentiality; knowledge of FERPA and HIPAA rules and regulations

Required Experience:

Manager

Key Skills

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Accomodation
Football
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Architectural Design

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About Company

University Of Mary

At the University of Mary, we will help you combine your experiences and passions with a degree program that positions you to succeed professionally and personally.

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