Legal Assistant – Criminal Prosecution Unit

Santa Monica, CA - USA

Yearly Salary: $ 92208 - 113832

Posted on: 20 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Summary

Santa Monica City Attorneys Office seeks a legal secretary with 5-10 years of experience to join its Criminal Unit. The ideal candidate will assist the Deputy City Attorneys in the Criminal Unit. The position requires criminal and or legal experience.

Duties include scanning/editing case files and requesting uploading and tracking discovery updating daily Court calendar tracking Court cases including Mental Health and Criminal courts and processing restitution. Duties also require processing custody police reports custody rejections from the District Attorneys office and citations. Duties could also include formatting editing proofreading and finalizing documents including but not limited to filing criminal complaints probation violations and appeals. Candidate should be familiar with all Microsoft software SharePoint and either TCIS or The Justice Portal as well as can adapt to changing data management systems in house and with the Courts. General administrative duties are also done on a regular basis such as answering and screening phone calls creating letters filing documents at the Courthouse as well asinteracting with City personnel other government agencies police departments and the public.

Qualifications:
*Must have at least 5 years of criminal and or legal experience ideally in a prosecuting agency or mid-sized or large law firm. Experience as a legal secretary in the areas of criminal law preferred.

*Must have knowledge of criminal court filing requirements and deadlines including experience with e-filing in state and federal courts.

*Strong software skills and knowledge with use of legal software and macros preferably including MS Office Suite Outlook SharePoint and Westlaw.

*Exceptional communication skills to communicate with attorneys staff the public police agencies and Court staff. Position reports to the Chief of the Criminal Prosecution Unit.

* Must possess strong organizational skills.

*Represents basic qualifications for this Legal Assistant position. To be considered for this position you must at least meet the basic qualifications.

The hours of the position are 6:30 a.m. to 4:30 p.m. Monday through Thursday and 6:30 a.m. to 3:30 p.m. on alternate Fridays. The office is closed to the public every other Friday. Hybrid work schedule is currently available. Salary dependent on experience; excellent benefits. The salary range is steps 1-5 $92208-$113832 annually. A background check will be required prior to beginning employment. Santa Monica is an equal opportunity employer. Interested applicants should submit a cover letter resume and the names of three references. These materials should be submitted in a single pdf document by email to with the subject line: Application Legal Assistant Criminal Unit; closing date Friday December 12 2025 by COB.

Job SummarySanta Monica City Attorneys Office seeks a legal secretary with 5-10 years of experience to join its Criminal Unit. The ideal candidate will assist the Deputy City Attorneys in the Criminal Unit. The position requires criminal and or legal experience. Duties include scanning/editing case ...

Job Summary

*Must have knowledge of criminal court filing requirements and deadlines including experience with e-filing in state and federal courts.

*Strong software skills and knowledge with use of legal software and macros preferably including MS Office Suite Outlook SharePoint and Westlaw.

*Exceptional communication skills to communicate with attorneys staff the public police agencies and Court staff. Position reports to the Chief of the Criminal Prosecution Unit.

* Must possess strong organizational skills.

*Represents basic qualifications for this Legal Assistant position. To be considered for this position you must at least meet the basic qualifications.