Trainee Administrator (Depositary Fund Services)

You will deliver depositary services across a diverse range of fund structures ensuring full compliance with the Alternative Investment Fund Managers Directive (AIFMD). This includes supervising the overall administration of the funds safeguarding their assets verifying ownership and maintaining records for other assets as well as monitoring cash movements. Your responsibility is to make sure all depositary duties are carried out in line with applicable regulations and industry standards.

Main responsibilities

• Conduct daily monitoring of cash movements across client bank accounts.
• Ensure safekeeping of Alternative Investment Funds (AIF) assets and verify ownership both at acquisition and on an ongoing basis.
• Maintain an accurate and up-to-date register of client assets.
• Perform oversight checks on key processes including valuation of shares subscription and redemption income distribution investment restrictions and timely settlement
• Prepare detailed quarterly reports for clients outlining activities and compliance with AIFMD requirements.
• Guarantee that internal procedures and controls remain aligned with applicable laws and stay informed on regulatory updates and industry standards.
• Continuously review and enhance depositary procedures oversight programs and checklists.

Qualifications :

Knowledge skills and experience

• Strong organizational and time management abilities with an understanding of depositary processes. Capable of taking ownership of assigned tasks while recognizing issues that require escalation to the Manager.
• Professional demeanor with excellent interpersonal skills and the ability to address client needs effectively. Skilled in clear and appropriate communication tailored to the audience.
• High attention to detail and accuracy ensuring diligent data collection and precise record-keeping.
• Problem-solving mindset able to assess situations and identify alternative solutions to achieve objectives.
• Genuine interest in financial services and working within a regulated environment.
• Proactive approach demonstrating initiative and accountability for managing client portfolios.

Competencies

• Accuracy & Attention to Detail Maintains precision in all aspects of work.
• Analytical Thinking Reviews processes and identifies discrepancies effectively.
• Time Management Prioritizes tasks and meets deadlines consistently.
• Communication Skills Communicates professionally and clearly with clients and colleagues.
• Collaboration & Teamwork Works effectively within a team environment.
• Adaptability & Learning Agility Responds well to change and regulatory updates.
• Initiative & Ownership Takes responsibility for tasks and seeks opportunities to learn.
• Ethical Judgment & Integrity Adheres to compliance standards and maintains confidentiality.

What this role offers

• The opportunity to work in a dynamic sector and on interesting transactions.
• A professional environment which allows you to further develop your skills.
• A brand new office location in the Cloche dOr business district.

Additional Information :

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC Clients are at the centre of our world and were committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS We aim high. We think and act globally seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple efficient and effective.
• We are COLLABORATIVE With a curious mindset we ask the right questions to get to the right solution for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL  We behave with integrity at all times and assume positive intent building trust through responsible actions and honest relationships.
  Equal Opportunities for Everyone

Please let us know if theres anything we can do to make the process easier for you. You can reach us at .

Were an equal opportunity employer. All applicants will be considered for employment without attention to age ethnicity religion sex sexual orientation gender identity family or parental status national origin or veteran neurodiversity or disability status. 

Remote Work :

No

Employment Type :

Full-time