Venue Services Office Assistant

The Office of Events is a growing department whose primary function is to assure the events hosted by Utah State University Exceed Expectations.

Successful candidates will work with a small team of assistants to complete data entry financial management inventory sustainability and administrative tasks for the Venue Services division. This team plays a vital role in supporting three core operations teamsthe Audiovisual (AV) team the Inside Setup team and the Event Equipment team. The Venue Services Office Assistants work under the direction of the Assistant Director of Venues.

This position requires a balance of administrative precision data analysis customer service and on-site event support. Venue Services Office Assistants work closely with event coordinators operations staff and service partners to ensure seamless event execution and that financial responsibilities are fulfilled.

Schedule:

• 15-20 hours per week during the semesters. Hours can increase during the event seasons.
• Can work to accommodate class schedules but expected to work primarily Monday to Friday between 7:30 am to 5 pm.

Data Entry:

• Input labor hours for events from hour-tracking software into event management software CourseDog to ensure accurate billing
• Monitor equipment inventory quantities condition and demand/usage to meet long-term operational goals.

Financial Management:

• Collaborate with event coordinators to update financial statements with equipment charges for operations teams.
• Audit and reconcile operations-related expenses (equipment labor etc.).

Administrative Tasks:

• Assist in editing and proofreading conference and/or event communications and documents.
• Maintain accurate and timely notes for operations meetings
• Provide general customer service support for events and conferences as needed.
• Assist with administrative projects as assigned to improve team functions

Miscellaneous:

• Occasional on-site event support in customer service dispatch
• Occasionally helping the setup crews with jobs

Minimum Qualifications:

• Experience with data entry and database management.

Preferred Qualifications:

• Strong clerical and record-keeping skills
• Strong proficiency in Microsoft Office Suite (Word Excel) and the ability to learn event management software quickly and proficiently (training provided)
• Experience with event management software
• Demonstrated skill in financial tracking billing or data analytics
• Customer service or hospitality experience in an event setting.

Knowledge Skills and Abilities:

• Time management; Abilityto meet deadlines and manage multiple tasks in a fast-paced environment.
• Attention to accuracy; Strong organizational skills with attention to accuracy and detail.
• Effective communication skills both written and verbal.
• Ability to adapt to change; Ability to adapt to changing event needs and operational priorities.
• Dependable and committed to high-quality customer service
• Willingness to learn new skills or techniques
• Ability to work independently and as part of a collaborative team
• Dependable professional and committed to high-quality service.
• Willingness and ability to learn new skills or techniques.
• Ability to effectively assist with multiple room sets cleaning projects and lifting items when needed.

Along with the online application please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants but not necessarily occasional temperature changes. This position requires moderate physical activity including the handling of objects up to 25 pounds and/or standing or walking more than one hour per day.

Founded in 1888 Utah State University is Utahs premier land-grant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education USU remains a leader in research discovery and public impact.

USU enrolls 28900 students both online and in person atlocations throughout the state. Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years USU Extension has served and engaged Utahns in all of Utahs counties.

Competing at the NCAA Division I level USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports reflecting USUs commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected valued and supported. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.

The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources at or.

*updated 09/2025

In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring promotion transfer or termination based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy or any other federal state or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race color religion sex familial status disability national origin source of income sexual orientation or gender identity. Additionally the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:

For further information regarding non-discrimination please visit or contact:

U.S. Department of Education

Denver Regional Office

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

*updated 10/2025