Assistant(e) administratif(ve) | Administrative Assistant

Accelerate your success at Colliers.

Why Colliers

As one of Canadas leading commercial real estate services firms we are driven by our mission to accelerate success for our people clients and communities.

A career at Colliers gives you the opportunity to make an impact advance your career and collaborate with top-tier talent. Dont just take our word for it weve been recognized as a top employer on a number of prestigious lists including Best Workplaces in Canada Best Workplaces for Women Best Workplaces with Most Trusted Executive Teams among others.

**this is an on-site role based out of Montreal QC office**

About the position
You have a proven sense of organization and you are detailed oriented. You aim for a high standard of quality in everything you do. Your positive customer service-oriented attitude ensures that you thrive in a fast-paced environment with tight deadlines. You are versatile and welcome variety in your work. A work environment where the days are not the same is a great stimulus to you. You also enjoy learning collaborating and exchanging ideas with others to produce extraordinary results.

In this role you will..

• Responsible for managing and organizing the Advisors Outlook (email & Calendar) monitoring emails booking calls with clients understanding priorities.

• Identify and implement processes to improve workflow organization and communication.

• Answer phone calls and reply to emails on behalf of the Advisor forwarding any urgent messages in a timely manner.

• Prepare expense reports and review submitted reports when required.

• Meet with Advisor daily to discuss upcoming events meetings and logistics.

• Planning for travel and meetings

• Write & distribute email correspondence memos letters and forms.

• Other duties as required.

What you bring

• Relevant years of experience required to perform the role: 1 to 3 years of experience

• CRE experience / background to perform the role: Preferred

• Advanced skills in Microsoft Office applications (MS Word Excel and PowerPoint).

• Ability to communicate clearly and concisely both verbally and written in French and English

• Ability to deliver excellent customer service at all levels of the organization and with external partners.

• Knowledge of real estate terminology an asset.

#LI-AS1

#LI-Onsite

What we offer:

Innovative projects: Work on cutting-edge initiatives that shape our communities drive our growth and make a tangible impact.

Career growth: Advance your career and achieve your goals with industry-leading training and development programs.

Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.

Collaborative culture: Join our enterprising team where innovation thrives collaboration is key and our people are empowered to be their authentic selves and do their best work.

Diversity Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs) where you can connect learn and contribute to a diverse and supportive community. Learn more: network: Join a global team of 24000 professionals across 70 countries where youll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants disability-related needs up to the point of undue hardship throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process please contact the recruitment team by email at .