Assistant(e) exécutif(ve) | Executive Assistant

Colliers International Valuation & Advisory Services

Job Location:

Montreal - Canada

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

Accelerate your success at Colliers.

Why Colliers

As one of Canadas leading commercial real estate services firms we are driven by our mission to accelerate success for our people clients and communities.

A career at Colliers gives you the opportunity to make an impact advance your career and collaborate with top-tier talent. Dont just take our word for it weve been recognized as a top employer on a number of prestigious lists including Best Workplaces in Canada Best Workplaces for Women Best Workplaces with Most Trusted Executive Teams among others.

**Ce poste est en présentiel au bureau de Montréal QC**

À propos du poste
Vous avez un sens de lorganisation éprouvé et vous êtes orienté vers le détail. Vous visez un haut niveau de qualité dans tout ce que vous faites. Votre attitude positive axée sur le service à la clientèle vous permet de vous épanouir dans un environnement dynamique avec des échéances serrées. Vous êtes polyvalent et appréciez la variété dans vos tâches. Un milieu de travail où les journées ne se ressemblent pas constitue pour vous un excellent stimulant. Vous aimez également apprendre collaborer et échanger des idées avec les autres afin dobtenir des résultats extraordinaires.

Dans ce rôle vous devrez

Gérer et organiser Outlook du SVP (courriels et calendrier) surveiller les courriels planifier des appels avec les clients et comprendre les priorités.
Identifier et mettre en place des processus pour améliorer le flux de travail lorganisation et la communication.
Répondre aux appels téléphoniques et aux courriels au nom du conseiller et transmettre rapidement tout message urgent.
Préparer des rapports de dépenses et vérifier les rapports soumis au besoin.
Rencontrer le conseiller quotidiennement pour discuter des événements réunions et aspects logistiques à venir.
Planifier les voyages et les réunions.
Rédiger et distribuer des courriels mémos lettres et formulaires.
Accomplir toute autre tâche au besoin.

Ce que vous apportez

1 à 3 ans dexpérience en soutien administratif dans un secteur de services professionnels; une expérience en immobilier est un atout.
Compétences avancées dans les applications Microsoft Office (Word Excel et PowerPoint).
Capacité de communiquer clairement et de manière concise à loral comme à lécrit en français et en anglais.
Capacité doffrir un excellent service à la clientèle à tous les niveaux de lorganisation ainsi quaux partenaires externes.

**this is an on-site role based out of Montreal QC office**

About the position
You have a proven sense of organization and you are detailed oriented. You aim for a high standard of quality in everything you do. Your positive customer service-oriented attitude ensures that you thrive in a fast-paced environment with tight deadlines. You are versatile and welcome variety in your work. A work environment where the days are not the same is a great stimulus to you. You also enjoy learning collaborating and exchanging ideas with others to produce extraordinary results.

In this role you will..

Manage and organize the SVPs Outlook (email & Calendar) monitoring emails booking calls with clients understanding priorities
Identify and implement processes to improve workflow organization and communication.
Answer phone calls and reply to emails on behalf of the Advisor forwarding any urgent messages in a timely manner
Prepare expense reports and review submitted reports when required
Meet with Advisor daily to discuss upcoming events meetings and logistics
Plan for travel and meetings
Write & distribute email correspondence memos letters and forms
Other duties as required.

What you bring

1-3 years support experience in a professional services industry; real estate experience an asset
Advanced skills in Microsoft Office applications (MS Word Excel and PowerPoint).
Ability to communicate clearly and concisely both oral and written in French and English
Ability to deliver excellent customer service at all levels of the organization and with external partners.

#LI-AS1

#LI-Onsite

What we offer:

Innovative projects: Work on cutting-edge initiatives that shape our communities drive our growth and make a tangible impact.

Career growth: Advance your career and achieve your goals with industry-leading training and development programs.

Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.

Collaborative culture: Join our enterprising team where innovation thrives collaboration is key and our people are empowered to be their authentic selves and do their best work.

Diversity Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs) where you can connect learn and contribute to a diverse and supportive community. Learn more: network: Join a global team of 24000 professionals across 70 countries where youll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants disability-related needs up to the point of undue hardship throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process please contact the recruitment team by email at .

Required Experience:

Accelerate your success at Colliers. Why ColliersAs one of Canadas leading commercial real estate services firms we are driven by our mission to accelerate success for our people clients and communities.A career at Colliers gives you the opportunity to make an impact advance your career and collabor...