Project Assistant Residential Construction

Project Assistant - Residential Construction

Mill Valley California - Full Time

JOB DESCRIPTION

Van Acker Construction(VAC) is seeking a detail-oriented and highly motivatedProject Assistant(PA) to join our Mill Valley office team.

As a Project Assistant at Van Acker Construction youll become an integral part of a collaborative project team contributing to two-to-three high-end residential construction projects through all phases of the construction process. This multi-year opportunity offers a front-row seat to exceptional craftsmanship and construction excellence.

Youll start by mastering the essentials: supporting budgeting processes and managing monthly client invoicing. As you grow with us youll have the opportunity to expand your skills across the full spectrum of construction administration including subcontract administration and managementbid and RFI tracking document management andproject and site setup coordination.

Were looking for someone who thrives in a dynamic environment and brings exceptional organizational skills and attention to detail acommitment to clear communication and teamwork the ability to adapt quickly to shifting priorities and enthusiasm for taking on new challenges

This is an in-office position based in our Mill Valley location where youll work alongside experienced professionals who are invested in your growth and success. Remote work is not available. The Project Assistant reports to the Assistant Project Managers (APMs).

JOB DUTIES
The Project Assistant will initially be responsible for the following areas:

• Review subcontractor billings including detailed checking of time and materials backup.
• Interface with billing spreadsheets Timberline and Timberscan.
• Provide general and specific support to APM with subcontractor management and monthly client billing.
• Manage log and track subcontractor insurance certificates.
• Set-up new vendors by obtaining W9 and other documentation as required by VAC accounting department.

• Issue track and finalize subcontracts purchase orders and change orders.
• Perform project set-upproject organization and project close-out tasksbased on company and team protocols.
• Drawing and drawing log management using cloud-based company storage system BlueBeam or PlanGrid.
• Subcontractor bid-package distribution follow-up and diligent tracking.
• Bid-related RFI distribution follow-up tracking and circulation to bidders.
• Preparation of bid comparisons (i.e. multiple bidder pricing comparison).
• Support APM and PM with client budget development.
• Support Superintendent in job set-up including ordering job trailer toilets/wash stations safety COVID protocols and other requirements.
• Support site superintendent and office field personnel in administrative tasks as required throughout project.

Van Acker Construction retains the right to change or modify job duties at any time. This list of job duties is not all encompassing. Needs and requirements may vary depending on the project and according to business necessity.

EDUCATION EXPERIENCE AND SKILLS

• Bachelors Degree in accounting or finance or a construction related field including construction management architecture or engineering preferred
• At least twoyears experience working in and office setting previous experience in a construction or construction-related position preferred but not required
• Ability to write concise and clear letters notes reports emails and other communications
• Strong computer skills including Excel Google Docs and cloud-based storage systems (i.e. Box and Dropbox). Timberline experience preferred
• Ability to assimilate information and apply critical thinking skills to solve problem
• Ability to plan ahead and organize their time and activities in order to stay on top of the projects consistently changing priorities
• Independent and self-starting
• Excellent listening and communication skills
• Effective participation in team environment
• Strong work ethic and a can-do attitude
• Maintains a professional demeanor in all situations
• Desire tocontinually learn and take on added responsibilities
• Takes ownership of work and is committed to the success of the project their teammates and the company
• Must live in the local area and be authorized to work in the U.S

BENEFITS & COMPENSATION

Group Medical / Vision / Dental PTO Paid Holidays and 401k with Company Contribution

Base salary is $85000 - $95000 per year plus annual discretionary bonus. Actual compensation will be based upon relevant work experience education and/or skill level and will be finalized at the time of offer.

This is a full time exempt (salaried) position working out of our Mill Valley office Monday through Friday. Overtime may be required during various phases of the project. The Project Assistant may also be required to drive to the jobsite from time-to-time and must meet the Companys driving requirements.

COMPANY INFORMATION

Established in 1983 Van Acker Construction is Northern Californias leading high-quality residential construction firms. We are builders and construction managers with a track record of executing large and complicated projects on-time and on-budget. Our projects typically span from the Peninsula to Napa Valley with our main office located in Mill Valley CA.

To find out more about Van Acker Construction please visit our website at visit our Candidate Privacy Policyhere or contact emailprotectedfor questions regarding our Privacy Policyor the collection of your personal information.

**Only candidatesneed apply - recruiter contacts will be denied. Please do not contact Van Acker Construction directly regarding your application**