Open Jobs Human Resources Specialist DC

Position Title: Human Resources Specialist

Departments: Human Resources

Function: Human Resources

Grade: 140

Reports To: Human Resources Manager

FLSA Status: Non-Exempt

Location: Distribution Center (not remote)

Shift: Weekdays

Sephora Human Resources

At Sephora our people create and drive our success. We know that bringing the best beauty products services tools and experiences to our clients means finding training and engaging the absolute best talent in the industry. Our HR teams invest heavily in our talent in our Distribution Centers. We strongly believe (and our actions prove it!) that our people are our best asset and we work every day to arm them with the knowledge and tools not just to get the job done but to feel inspired and fearless while doing it.

Your Role at Sephora...

As an HR Specialist will perform a wide variety of human resource activities tied to the employee life cycle. Additionally you work closely with leaders to streamline workflows conduct audits and deliver reports all while supporting employee engagement and onboarding initiatives. Youll collaborate with a dynamic HR team serve as a trusted resource for confidential matters and ensure that best practices are upheld across the DC.

Essential Functions of the Job:

Leave Administration:

• Serve as a point of contact for workers compensation claims ensuring that documentation and follow-up actions meet company standards
• Support administration of Leave of Absence requests accommodation requests and maintain communication with associates to ensure smooth employee transitions back to work
• Assist employees with benefits open enrollment and other general support inquiries by delivering clear accurate responses and partnering on escalated inquiries as needed
• Manage unemployment claims compiling supporting documentation and tracking progress to resolution

Data & Report Management:

• Extract data from various systems and create regularly scheduled and on-demand reports to support operations and HR team
• Conduct periodic audits of HR files and records to ensure all required documents and collected filed and maintained
• Process employee changes such as internal movement termination and other status changes
• Maintain employee data accuracy

Ensuring Compliance:

• Collaborate with MRO in post-accident and pre-employment screening processes
• Ensure timely processing of I-9 reverification as needed

• Maintain up-to-date knowledge in HR trends regulatory changes best practices and new technologies to inform policy recommendations and maintain regulatory compliance
• Maintain compliance with federal state and local employment laws and regulations and recommended best practices; reviews policies and practices to maintain compliance

General HR Support:

• Provide employee support as needed to frequently asked questions regarding policies benefits hiring processes and payroll escalating more complex inquiries as needed
• Assist with internal communications employee recognition programs and incentive initiatives fostering a positive workplace environment
• Support conducting New Hire Orientation sessions as needed
• Support processing payroll and assisting with daily timekeeping inquiries as needed
• Perform other duties as assigned

We would love to hear from you if have

• 2 years of related Human Resources experience preferably in a distribution center or manufacturing facility
• Proficiency with Microsoft Office Suite HRIS (e.g. Dayforce and SharePoint)

• Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems

• Ability to act with integrity professionalism and confidentiality
• Thorough knowledge of current employment-related laws and regulations
• Excellent verbal and written communication skills
• Excellent interpersonal negotiation and conflict resolution skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines with limited supervision
• Strong analytical problem-solving and decision-making skills
• Ability to prioritize tasks and to work independently

• Ability to raise issues proactively and in a timely manner
• Successfully model teamwork and demonstrate a collaborative approach when working with staff associates and management
• Must be flexible and adaptive to respond to a fast-paced environment proactively
• Maintain a flexible work schedule and adhere to the requirement of working any designated shift and overtime as requested per business and operational needs

The annual base salary range for this position is $26.56- $29.60 The actual base salary offered depends on a variety of factors which may include as applicable the applicants qualifications for the position; years of relevant experience; specific and unique skills; level of education attained; certifications or other professional licenses held; other legitimate non-discriminatory business factors specific to the position; and the geographic location in which the applicant lives and/or from which they will perform the job. Individuals employed in this position may also be eligible to earn bonuses. Sephora offers a generous benefits package to full-time employees which includes comprehensive health dental and vision plans; a superior 401(k) plan various paid time off programs; employee discount/perks; life insurance; disability insurance; flexible spending accounts; and an employee referral bonus program. This job will be posted for a minimum of 5 days.

While at Sephora youll enjoy

• Beauty & Beyond: Every day we reimagine beauty discover new brands and influence positive change. Together we inspire our clients empower people and help them become the best versions of themselves. We think this is beautiful.
• Endless Evolution: You will learn with innovators artists and experts in every field. As our business evolves so will you. Here youre empowered to choose your own path accelerate your growth and be your best. As part of our family and the LVMH community your options are endless.
• Creativity Unleashed: At Sephora youre encouraged to explore innovate and have fun while working with diverse clients teams and leaders. You wont just partner with iconic brands; youll help build them. We value your curiosity your drive for success and the emotional connections you make. Together were defining the future of beauty.
• Bold Authenticity: Being bold and different has made us a global beauty and retail leader. At Sephora we celebrate diversity embrace your unique and winning spirit and believe that real beauty is being authentically you. You are what sets us apart.
• Diversity Inclusion & Belonging: We pledge to create a beautiful community where everyones uniqueness is celebrated respected and honored. We will drive diversity equity and inclusion in all aspects of our businessensuring that our employees brand partners suppliers and our clients feel a sense of belonging. We believe in demonstrating our values with action!
• Meaningful Rewards: Sephora offers comprehensive medical vision and dental benefits EAP generous vacation and holiday time off meaningful engagement activities an employee discount free beauty product gifts from brand partners and so much more!

Sephora is an equal-opportunity employer and values diversity at our company. We do not discriminate on the basis of race religion color national origin ancestry citizenship gender gender identity sexual orientation age marital status military/veteran status or disability status. Sephora is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.

Sephora will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law.