Oliver Wyman Creative Project Coordinator Warsaw

Company:

Description:

Do you thrive in a fast-paced creative environment We are a dynamic and award-winning in-house creative studio. Our team is a collective of thinkers creators and doers who are passionate about delivering outstanding creative solutions.

We are currently seeking aCreative Project Coordinatorto join our team and contribute to the seamless execution of our projects.

The Opportunity:

You will plan resource and operationally drive creative projects end-to-end ensuring requests are delivered reliably and represent the firm consistently. You act as the studios operational front door: translating briefs into scope and timelines coordinating resources enforcing process and quality standards and partnering with stakeholders to deliver right first-time outcomes.

Key Responsibilities:

• Intake and scoping:capture objectives audiences constraints and success metrics at intake; working with the function leads propose a realistic scope timeline and resource plan.
• Project planning and tracking:build detailed project plans with milestones owners and dependencies; maintain status updates risk logs and contingency steps; proactively surface blockers and mitigation options.
• Resource and capacity management:align the right skillsets to project needs monitor utilization across studio teams and recommend reallocations to avoid recurring fire-drills.
• Process stewardship:ensure consistent use of intake systems templates version control and file hygiene; follow and improve workflows to reduce lead time and create predictable outcomes.
• Brand positioning and quality assurance:position work to represent the firm authentically and consistently; use standard approaches first and escalate custom treatments intentionally for approval; coordinate final checks focused on alignment to brief and client outcomes.
• Stakeholder partnership and service:be the primary point of contact for stakeholders; explain trade-offs offer clear options (for example two ways to approach this) and manage expectations with empathy and professionalism.
• Responsible use of tools and AI:leverage productivity and AI tools to improve planning and efficiency while adhering to ethical legal and brand guardrails.

How success is measured:

• Ensure projects are delivered on time and in line with agreed milestones (excluding client-driven changes).
• Ensure consistent intake and process adherence including use of templates version control and filehygiene practices.
• Act as the brand positioning gatekeeper: apply standard-first approaches and document approvals for custom treatments.
• Provide clear constructive stakeholder service by presenting trade-offs options and timely status updates.
• Minimise lastminute escalations through proactive planning early questions and risk mitigation.

Your Qualifications:

• Proven project management experience delivering multi-stakeholder creative work on time and on brief.
• Exceptional communication and stakeholder management: able to present trade-offs difficult news and recommended solutions clearly and calmly.
• Strong operational discipline: demonstrated habits in timeliness intake management version control and file hygiene.
• Brand literacy: the ability to position work to meet firm standards and to judge when custom treatment is required.
• Familiarity with project-management systems (Wrike Jira Smartsheets or equivalent) cloud file systems and creative review workflows; experience with AI productivity tools is a plus.
• Mindset: solution-oriented proactive disciplined and empathetic under pressure.
• Excellent communication skills and the ability to collaborate effectively within a team in English

What we can offer you:

• Full time job contract with an attractive compensation package
• Flexible benefits package which you can tailor to your needs (e.g. private health care insurance sport card lunch card gift card saving plan pension plan)
• Opportunity for professional growth in a stable global company
• Access to mentoring and training programs
• Inclusive culture with Employee Resources Groups and CSR activities
• Working in diverse and dynamic teams friendly and flexible workplace that promotes work-life balance
• A range of digital collaboration and online communication tools to support effective team work
• Various social initiatives and learning opportunities adapted for virtual settings
• Fresh fruit beverages and snacks while working in our modern office near the city center.

Why join us at Oliver Wyman

At Oliver Wyman we lead with heart - we love what we do and have fun while we do it! We also strive for breakthroughs by questioning seeking diverse perspectives and finding powerful and sustainable solutions. If you share these values and want to work as one and own our impact at the same time be brave and achieve the amazing with us!

• Were individuals who are self-starting motivated energetic entrepreneurial about what we do
• We have the common aspiration to have an impact leave a legacy and change the world. We have no interest in running a steady-state business. We want to build grow and shape the environment around us
• We value an environment where every member of Oliver Wyman is encouraged and expected to voice his or her opinion
• We believe that to create a true meritocracy we need to remove artificial barriers to opportunity
• We value people whose lives balance work and non-work activities because we believe they are both more interesting colleagues and are able to make better contributions to the Firm.
• We push ourselves hard to deliver excellence but we also work to extract the maximum benefit from the flexibility of a project-based business. We provide the ability to take career breaks for personal or family reasons. We fundamentally value each others time and are sensitive to how it is used. We are an output not input-based culture have respect for peoples personal decisions and believe that ones workload must be sustainable. We seek balance for ourselves and our colleagues.