Community Placement Coordinator

Job Category

Job Profile

Job Title

Department

Compensation Range

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge qualifications and experience for the the normal course employees will be hired transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.

Job Summary
The Community Placement Coordinator (CPC) will work with our faculty staff students and community partners and reports to the School Director. The key role of the CPC is to provide administrative oversight of the undergraduate practicums and to represent the School of Health and Exercise Sciences in maintaining and fostering new community partners.


Work Performed
Coordinate Practicum Placements

Oversee the coordination of practicum operations to ensure the program functions smoothly.

Develop implement and maintain a centralized tracking system that captures detailed information on all community partners including contact details placement history (past and present) site focus roles and responsibilities and available opportunities.

Ensure practicum information and documentation are well-organized easily accessible and regularly updated for faculty staff and students.

Manage program timelines and deadlines coordinating communication and deliverables across stakeholders to facilitate smooth placement processes each term.

Anticipate future needs and plan proactively for upcoming terms considering partner capacity student placement demand and program development opportunities.

Collaborate with faculty and staff while maintaining a high level of independence organization and attention to detail in managing program systems and processes.

Recruit Community Partners and Place Students:

Foster community relationships and enlist community partners and professionals

Develop and implement an annual orientation for students and community partners that clearly communicates all practicum expectations

Negotiate suitable placements for students by identifying educational and program needs.

Thanking the community partners formally.

Assure Safety and Accreditation Requirements

Ensure the School employs a systematic approach to evaluate and collaborate with community partners that offer student placements while also meeting accreditation and legal requirements for worker safety during practicum placements.

Administer a disaster plan that guides the School in responding to individual accidents and mass disasters occurring off campus or when there are warnings of a potential disaster. Ensure a legal contract approved by UBC is in place for every community partner.

Confirm that all necessary insurance and liability agreements are established and validated before a student is placed with community partners.

Administrative Tasks

Updating and editing Undergraduate practicum and independent study manuals as required.

Attends regular School meetings and providing updates to School leadership regarding concerns brought forward by community partners

Performs other related duties as necessary

Consequence of Error/Judgement
This position is required to work independently and make swift accurate decisions on their own. The CPC is responsible for determining the placement of HES students for their practicum experience a task that must be executed efficiently while also evaluating the compatibility between students and agencies. Poor decisions regarding local and distant field placements can diminish the quality of a students learning experience and harm community relationships. Furthermore an ill-considered placement can lead a student to abandon the assignment necessitating an additional term at the university. This not only incurs financial costs for the student but also delays their entry into the workforce.

Supervision Received
All decisions and work conducted by the CPC is subject to review approval and supervision of the School Leadership.

Supervision Given
None.

Minimum Qualifications

• Undergraduate degree in a relevant discipline. Minimum of two years of related experience or an equivalent combination of education and experience.

• Willingness to respect diverse perspectives including perspectives in conflict with ones own.

• Demonstrates a commitment to enhancing ones own awareness knowledge and skills related to equity diversity and inclusion

Preferred Qualifications

Related practicum placement experience or the equivalent combination of education and experience.

Experience serving in planning management or educational capacity with a large university non-profit organization or government agency.

Knowledge of the health and exercise sciences field.

Strong project management skills would be an asset

Strong verbal and written communication skills.

Strong skills in word processing spread sheets or databases (MS Office) email electronic calendaring and simple graphics software. (Adobe)