Office Coordinator
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Job Summary
Do you want to be part of a business that genuinely valuesentrepreneurialisminnovationandindividual accountability Wefocus on our customersand are proud of the difference our technology makes. We partner with some of the biggest manufacturing companies in the world and our technical innovations are used to enhance well-known brands across multiple industries.
Job Description
Title Office Coordinator
Department Administration
Function Support
Location Niwot CO
Reports To Executive Assistant
Status Full time 30 hours non-exempt
About Us
Established in 1972 Particle Measuring Systems is a global leader for micro-contamination monitoring equipment improving the performance of clean manufactures in the semiconductor and pharmaceutical industries. Were a growing technology company in Niwot Colorado the heart of the Rocky Mountains. We offer an exceptional and rewarding work environment in a great place to live. Our employees enjoy challenging projects in the development and manufacture of light scattering particle counters and diverse technologies and applications.
Your Impact
We are seeking an Office Coordinator who will play a vital role in the success of the Office Administration team. The successful candidate will apply their expertise to ensure an efficient welcoming and well-organized workplace that supports the achievement of team and company goals.
The Role
The Office Coordinator plays a key role in ensuring the smooth day-to-day operations of the office. This position supports facilities management administrative coordination and front desk operations. The ideal candidate is organized proactive and service-oriented with a strong ability to multitask in a dynamic environment.
Job Responsibilities
- Primary point of contact for front desk mail and visitor management ensuring a welcoming workplace environment
- Work closely with Facilities to support building maintenance repairs and office space coordination
- Support vendor and contractor relationships including scheduling onsite coordination and compliance with security procedures
- Support the Site Leadership Team and Executive Assistant for site events and wellness initiatives
- Process invoices complete expense reports and assist with purchase orders related to facilities supplies and vendors
- Coordinate meeting room setup
- Maintain inventory of office and kitchen supplies; order and restock as needed
- Support catering and event logistics for onsite meetings trainings and special events
- Assist with new hire logistics in partnership with recruiters and Executive Assistant
- Provide administrative support for general office operations and cross-functional teams as required
- Demonstrate strong confidentiality and discretion when handling sensitive information
- Continuously evaluate processes for improvements in efficiency quality and safety
- This job description is not intended to be all-inclusive. Responsibilities may evolve over time and other related duties may be assigned to meet the ongoing needs of the company
Required Qualifications
- 2 years of experience in office coordination or administrative roles
- Ability to prioritize and manage multiple tasks in a dynamic environment
- Proficiency with Microsoft Office and Teams
- Required skills: professional friendly customer-service oriented
Preferred Qualifications
- Experience with: visitor and badge systems
Work Environment & Physical Requirements
- This role primarily operates in an office environment. Must be able to sit stand and use a computer for extended periods of time
- Frequently lift push and/or move up to 50 lbs. as needed
- Position may require occasional bending reaching and moving office equipment or furniture
- Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this role
This position is 100% on-site supporting the day-to-day needs of the office and ensuring a consistent high-quality employee and visitor experience
Compensation & Benefits
- Competitive base salary range: $25 - $32
- Our compensation philosophy: we offer competitive pay based on market data including local national and industry benchmarks. For new hires offers are generally within the established min- to mid-point of the range for the role with flexibility to recognize experience skills and education. Our approach ensures fair pay internally while remaining competitive externally and allows room for growth.
- Comprehensive benefits package including:
- Health coverage: medical dental vision fsa onsite clinic (CO employees) life insurance
- 401(k) retirement plan with company match
- Vacation holiday and leave policies
- Tuition reimbursement Employee recognition programs Employee assistance programs
Particle Measuring Systems is proud to be an Equal Opportunity Employer and are committed to building an inclusive and supportive workplace where everyone can thrive
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Particle Measuring Systems provides contamination monitoring & control for clean manufactures such as pharmaceutical or semiconductor.
