Facilities Operative
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Job Location:
West Jerusalem - Israel
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
Office Assistant
Position Overview
JLL is seeking a detail-oriented and proactive Facilities Operatives to provide comprehensive light duty facilities support to our Life Sciences regional account teams across EMEA. This role will support the delivery of exceptional facility management and real estate services to our pharmaceutical biotechnology and medical device clients while ensuring smooth day-to-day operations.
Key Responsibilities
Administrative Support
Provide comprehensive administrative support to regional account management teams
Manage calendars schedule meetings and coordinate conference calls across multiple time zones
Prepare meeting materials presentations and documentation for client meetings
Handle travel arrangements and expense management for team members
Maintain accurate filing systems and document management (physical and electronic)
Client Account Support
Assist with client communications and correspondence
Support preparation of client reports dashboards and regular account updates
Coordinate client meetings site visits and special events
Maintain client contact databases and account information
Process service requests and work orders through JLL systems
Project and Administrative Coordination
Support project coordination activities including tracking deliverables and timelines
Assist with vendor management and procurement processes
Help coordinate facility inspections audits and compliance activities
Support budget tracking and basic financial administration
Maintain inventory of office supplies and equipment
Data Management & Reporting
Input and maintain data in JLLs property management systems
Assist with basic report generation and data analysis
Support creation of presentations and communication materials
Maintain accurate records and documentation per client requirements
Help track KPIs and service level agreements
General Office Operations
Answer phones and direct calls appropriately
Greet visitors and clients professionally
Support office organization and maintenance
Assist with onboarding new team members
Handle mail distribution and package coordination
Support health and safety administrative requirements
Required Qualifications
Education & Experience
High school diploma or equivalent required
Associate degree or relevant certification preferred
2 years of administrative or office support experience
Experience in professional services environment preferred
Facility management or real estate industry experience a plus
Technical Skills
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
Experience with database management and CRM systems
Basic understanding of project management tools
Familiarity with digital filing systems and document management
Ability to learn new software systems quickly
Core Competencies
Excellent written and verbal communication skills
Strong organizational and time management abilities
High attention to detail and accuracy
Ability to handle confidential information discretely
Professional phone manner and customer service skills
Multi-tasking capabilities in fast-paced environment
Personal Attributes
Proactive and solution-oriented approach
Flexibility and adaptability to changing priorities
Team player with collaborative mindset
Professional appearance anddemeanor
Reliability and strong work ethic
Cultural sensitivity for international client base
Location:
On-site Jerusalem ISRIf this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Key Skills
- Employee Evaluation
- Facilities Maintenance
- Maximo
- Facilities Management
- HVAC
- Mechanical Knowledge
- CMMS
- Maintenance Management
- OSHA
- Maintenance
- Cordova
- Supervising Experience
About Company
Provides business consulting; investment banking services including corporate finance and investment advisory on mergers and acquisitions; asset management services including fund, portfolio and wealth management; real estate property management and brokerage services.
