Associate, Conference Allocation

First Global Management Services

Job Location:

London - UK

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.

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What You Would Get To Do

The Associate Conference Allocations is responsible for scheduling meetings between investors and C-level executives for small and large-scale Corporate Access Conferences preparing schedules for corporate management teams and consistently delivering exceptional service to our clients by utilising excellent organisational and customer service skills.

Domestic and/or international travel may be required with this role.

Your Contributions

Own end-to-end administrative support for Conference Allocation Team
Manage ad hoc events and provide support for the Attendee Data Team as needed
Heavy meeting coordination for investors internal teams and corporate clients for corporate access events
Work closely with Corporate Access Specialists Corporates Research Institutional Equity Sales and Investment Banking to coordinate and allocate Corporate Access Days and Conferences
Allocate 1x1 and group meetings for Conferences of varying sizes and different degrees of complexity
Maintain and distribute conference schedules
Action schedule changes on corporate and investor schedules on time
Proactively manage and respond to a high volume of emails received in a shared team inbox
Work with the Sales team to understand the account base and investor growth potential
Coordinate and communicate meeting details with Corporate contacts and the Sales team
On-site management of the 1x1 desk for Conferences as necessary manage last-minute changes and requests
Day-of-event execution for virtual or in-person event needs
Act as an ambassador for the FIRST brand leading by example and displaying the companys core values (Ambition Creativity Excellence Integrity Teamwork)

At FIRST we believe that the passion creativity and commitment of our teams drive our success. Thats why we offer a range of benefits and perks to support your personal and professional growth

Private Medical Insurance with BUPA from day one
28 Days Annual Leave PLUS Bank Holidays
Personal Volunteer Day
20 Days of Sick Pay each Year
Enhanced Parental Leave (Maternity & Paternity)
Wellness Stipend
Complimentary access to Headspace Rocket Lawyer & Maven
Life Insurance
Employee Assistance Program (EAP)
Cycle to Work Scheme
Season Ticket Loan
Mobile Phone Allowance
Pension Scheme Enhancements
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide including headquarters in London New York and Singapore you may have the opportunity to work on exciting projects across different locations.

#LI-TS1 #LI-hybrid

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs job requirements and individual qualifications without regard to race color religion or belief national social or ethnic origin sex (including pregnancy) age physical mental or sensory disability sexual orientation gender identity and/or expression marital civil union or domestic partnership status past or present military service family medical history or genetic information family or parental status or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role please get in touch to discuss adjustments or other suitable roles.

Required Experience:

Building a Brand Starts with a StoryFIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed amo...