Paymaster Raffles & Fairmont the Red Sea

The Position

To maintain the hotels payroll system in order to ensure timely payments of salaries and wages according to the Companys policies & procedures.

KEY ROLES & RESPONSIBILITIES

• Maintain confidentiality in regards to payroll related information.
• Keep track of overtime forms from every department and ensure that the forms are issued and authorized/signed by respective Department Head and Senior Management.
• Follow up with P&C in regards to attendance records and insure the absence has been entered correctly into the P&C Admin module before the cut-off date each month.
• Collect and verify basic payroll information from approved payroll documents such as status change form new joiner form and payroll allowances and deduction forms.
• Co-ordinate with P&C Department on matter concerning employees basic pay including end of service and vacation allowances deductions and all other benefits such as air tickets.
• Post the monthly service charge paid-outs and verify the posted balance to the distribution sheet.
• Post the monthly tips and various commission (i.e. upsell and Spa) paid-outs and verify the posted balance to the distribution sheet.
• Ensure that all garnishments and payroll advances are deducted in a timely manner and reconciled accordingly.
• Ensure that vacation EOS (End of Service) and Air Ticket entitlements and accruals are in accordance with the P&C document and employees contract.
• Produce a monthly basic pay reconciliation vs. previous month.
• Compute and ensure the accuracy of the payroll register and submit to Director of Finance Director of P&C and GM and for approval.
• Prepare the bank salary transfer letters and manual payroll cheques and submit to Director of Finance and GM and for approval.
• Prepare the following monthly journal entries and submit to Director of Finance the latest by the first day of the month:
• PY50RDB Payroll wages
• PY51RDB Payroll Journal Entry Hours
• PY54Vacation Accruals
• PY55EOS Accruals
• PY56Air ticket Accruals
• Print and distribute pay slips after payroll has been debited from the hotels bank account.
• Track and maintain vacation outstanding and lieu days outstanding.
• Submit monthly outstanding vacation and lieu days to all Department Heads.
• Maintain the payroll system and make recommendation for improvements.
• Provide any other reports as requested by management.
• Perform any other duties that may be assigned from time to time by management.

Qualifications :

PERSONAL ATTRIBUTES

• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must have a high degree of professional integrity and confidentiality and work in a safe prudent and organized manner.
• Must have commitment to follow all local and corporate policies and procedures.
• Must be self-motivated and have a high degree of analytical ability.
• Oral and written fluency in English.
• Display initiative.
• Team player.
• Customer/people oriented.
• Responsible and helpful.

QUALIFICATIONS

• Diploma holder would be preferred.
• Excellent knowledge of Microsoft Office mainly EXCEL.
• Knowledge of at least one payroll system.

EXPERIENCE

• Minimum of 2 -3 years experience with at least 1 year experience in a similar capacity in a hotel.

Additional Information :

• Understanding of Ultra-Luxury guest expectations and brand alignment.
• experience in project coordination scheduling and document control during pre-Opening stages.
• Experience in pre-Opening is a must.
• A proactive anticipatory approach with a strong sense of ownership and accountability.
• Impeccable grooming and personal presentation aligned with Luxury standards.

Remote Work :

No

Employment Type :

Full-time