Administrative and Project Specialist

The Opportunity: Skagit Valley College has an opening for an Administrative and Project Specialist at the Mount Vernon campus in Mount Vernon WA. This position reports to the Vice President of Institutional Effectiveness Planning and Marketing. This is a full-time administrative exempt overtime-eligible position.

The Administrative and Project Specialist provides direct support to the Offices of Institutional Effectiveness and Planning and Marketing and Communications. This position will be responsible for the effective day-to-day operations of the division coordinating projects across departments and assisting with research surveys and data collection to support institutional goals. The role requires strong organizational skills attention to detail project management skills and the ability to manage multiple priorities while maintaining confidentiality and professionalism.

The successful candidates will possess:

• Exceptional analytical and problem-solving skills
• Meticulous attention to detail
• Strong organizational and time management abilities
• Critical thinking aptitude
• Strong project management skills
• Excellent communication skills across all levels of the organization
• A customer servicefocused approach
• The ability to handle confidential information with discretion

• Equitable student outcomes in access achievement and community;
• Our Guiding Principles;
• Decisions based on strategy and evidence;
• The development of our employees;
• A diverse and inclusive college community where everyone belongs.

• An unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community.
• Support for innovative teaching learning and scholarship.
• Exciting opportunities for personal and career growth.
• Diverse cultural and environmental benefits of rural suburban and urban lifestyles.
• Friendly supportive and diverse work environments.
• Excellent benefits including competitive leave packages and an array of health dental vision and retirement plans to meet your current and future needs.

Administrative Support

• Provide general office support for the offices of Institutional Effectiveness and Planning and Marketing and Communications;
• Arrange travel for conference attendance including flights rental cars lodging and related reimbursements in accordance with college policies and procedures;
• Create and process purchase requisitions process invoices and order office supplies;
• Manage projects as assigned by the Vice President of Institutional Effectiveness Planning and Marketing (VPIEPM) and support compliance-related activities including accreditation;
• Assist with monitoring and tracking department budgets;
• Coordinate room reservations and arrangements for meetings and events;
• Reconcile credit card transactions in compliance with college and state requirements;
• Manage and coordinate the colleges mascot schedule and requests;
• Provide excellent customer service and establish effective working relationships with college employees departments guests and external agencies;
• Communicate professionally and effectively both orally and in writing;
• Establishing manual and electronic recordkeeping/filing systems and database files;
• Maintaining and tracking equipment and supply inventory for multiple offices;
• Assisting staff with various administrative tasks;
• Maintain and update the colleges media links and various archival information;
• Assist with document preparation proofreading and editing for reports presentations and communications;
• Perform other duties as assigned.

• Work with staff project leads to track project timelines deliverables and tasks across both offices;
• Monitor progress on key initiatives and provide regular status updates;
• Develop or maintain web project or data reports;
• Support collaboration between cross-functional teams to ensure timely completion of projects;
• Maintain an annual calendar of routine tasks and provide reminders to staff;
• Perform other related duties as assigned.

• Assist with the design distribution and analysis of surveys and focus groups;
• Compile and organize data for reports dashboards and presentations;
• Conduct background research to support planning marketing and communications initiatives;
• Maintain accurate and accessible records of data projects ensuring compliance with institutional policies and data privacy standards.

• Business and office technology.

• Organization accuracy and attention to detail;
• Problem solving and conflict resolution;
• Interpersonal partnerships;
• Record keeping;
• Computer use for communication data entry spreadsheets correspondence and report creation;
• Microsoft Excel and be able to create maintain track calculate and analyze information; and utilize formulas;
• Microsoft Word and be able to create revise and maintain correspondence forms templates and documentation and use mail merge functionality;
• Microsoft Outlook and be able to compose and send emails and manage calendars;
• Project management;
• Technological skills necessary for coordinating redacting preserving metadata.

• Organize and work independently on multiple assigned tasks/projects complete assignments within specified deadlines;
• Anticipate and mitigate the risk associated with public records and use of judgment in effective problem-solving;
• Maintain current knowledge of privacy and public records laws; continuously monitoring legal changes;
• Pay close attention to detail for sustained periods of time;
• Adapt easily to changing business needs conditions and work responsibilities;
• Balance competing demands of long-term projects and emergent needs;
• Demonstrate ownership of the work while taking responsibility for resolving errors;
• Maintain confidentiality;
• Establish and maintain cooperative and effective working relationships with staff and the public;
• Communicate clearly and concisely both orally and in writing with tact and courtesy;
• Maintain a professional positive service attitude under sometimes stressful situations;
• Develop positive relationships and effectively interact within all levels of the organization and with external customers by being highly responsive non-judgmental and supportive;
• Apply analytic and problem-solving capabilities to accomplish work tasks and perform detailed work with accuracy including use of proper spelling punctuation sentence structure and grammar;
• Work productively in a team environment;
• Demonstrate a good sense of humor;
• Arrive to work at the scheduled time and be reliable in attendance.

Minimum Qualifications

• Bachelors degree from an institutionally accredited college or university OR an equivalent combination of education and experience that demonstrates the candidate meets all competency requirements for this position;
• Three (3) years of progressively responsible experience in office/clerical project management research/data or general administrative work OR a combination of education training and practical experience which provides an equivalent background required to perform the work of this position;
• Prior experience providing administrative experience in support of an executive level administrator.

• Demonstrated ability to manage complex schedules budgets and departmental initiatives;
• Experience working in position(s) demonstrating high-level administrative support skills including the ability to take responsibility display initiative and make independent decisions;
• In-depth computer proficiency with Microsoft Office (Outlook Word Excel PowerPoint); proficiency in the use of other office equipment and software;
• Experience working in a diverse population;
• Excellent writing skills and organizational skills.

Salary and Benefits:

• Annual salary rate for this twelve-month 100% full-time position is $60000 - $75000 annually depending on experience;
• Contracts are written annually for the period of July 1 to June 30. This position will be filled as soon as practical after a candidate is identified and the salary will be pro-rated for the remaining contract period.
• This position is exempt from civil service. This position is eligible for overtime.
• Salary retirement medical and insurance benefits are provided in accordance with state regulations and may be subject to change in accordance with legislative mandates. Additional information on benefits can be found at Deadline:Priority screening will begin afterDecember 16 2025. Applications received on or before this date will receive first consideration. Applications received after the screening date maybe considered until the position is filled.
  
  Please be aware that the College hiring authorities reserve the right to hire one or more candidates and may exercise the option to make a hiring decision prior to the conclusion of the recruitment process. Only candidates selected to interview will be contacted.
  
  Priority Screening Date: December 16 2025
  Interviews with Committee: TBD
  Finalist Interviews: TBD
  Anticipated Start Date: January 16 2026 or February 1 2026
  
  Application Procedure:
  To be considered for this position applicants must:
  1. Meet the minimum qualifications and;
  2. Submit a complete application to the online recruitment system at includes the following:
     • The online application which includes answers to all supplemental questions and contact information for at least three (3) professional references;
     • A current resume; (Attachment: Resume);
     • A letter of interest addressing the minimum desired qualifications and your education and experience as it supports the responsibilities of this position; (Attachment: Cover Letter).
  In order to be considered for the position you must complete the online application in full and attach the required supplemental documents. Failure to provide this information may eliminate you from consideration for this position.
  
  Conditions of Employment:
  • Prior to employment a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
    
    Additionally pursuant to RCW 28B.112.080 applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for or have left a position during an investigation into a violation of any sexual misconduct policy at the applicants current or past employer. By law post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.
  
  
  • In the interest of providing a healthy safe and secure educational and work environment and in order to meet the requirements of federal legislation it is the policy of Skagit Valley College to maintain an alcohol and drug-free workplace for our employees and students.
  • If hired you will be required to provide proof of identity and documentation of U.S. Citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.
  • Completion of academic degree(s) will be verified through receipt of official transcripts at the time of hire.
  
  Application Assistance:If you have questions about the position or require special accommodation you may contact Human Resources at Monday through Thursday 8:00 am to 5:00 pm Pacific Time. SVC complies with the Americans with Disabilities Act. Applicants with disabilities who require assistance with the recruitment process may leave a TDD/TTY message at by the application closing date. Information on SVCsReasonable Accommodation policy can be found atOPPM 3040.
  
  For questions regarding the online application system you may call NEOGOV Applicant Tech Support at from 8:00 am to 5:00 pm Pacific Time. For best results apply using one of the following browsers supported by NEOGOV: Google Chrome Mozilla Firefox Safari Microsoft Edge and later versions of Internet Explorer.
  
  SVC Annual Security Report:The U.S. Department of Education and the federal Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act require all colleges to provide information to current and prospective students and employees about campus safety policies procedures and statistics on certain crimes including hate crimes domestic violence dating violence stalking and sexual assault. We are required to report our campus security information and statistics in an Annual Security Report which is updated annually each October. All prospective employees may obtain a copy of the Annual Security Report from the Human Resources Office by calling or by accessing the Report at:
  
  Skagit Valley College is an equal-opportunity employer and is committed to providing equitable opportunities for all groups in terms and conditions of employment and personnel practices.
  
  Skagit Valley College provides a drug-free environment and does not discriminate on the basis of race color creed religion national origin sex sexual orientation and/or gender identity pregnancy genetic information age marital status disability honorably discharged veteran or military status in its programs and employment. For inquiries regarding non-discrimination policies contact Carolyn Tucker Vice President of Human Resources/EEO 360.416.7794 or . For inquiries regarding sexual misconduct compliance contact Title IX Coordinator Sandy Jordan 360.416.7923 or . Mailing address: 2405 E. College Way Mount Vernon WA 98273. All faculty and staff hired at Skagit Valley College are encouraged to embrace continually support and enhance diversity and equity on our campus and in our community. Annual Notice of Non-Discrimination.