Receptionist
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Job Location:
Tallahassee, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Greenberg Traurig (GT) a global law firm with locations across the world in 15 countries has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.
Join our Administrative Team as a Receptionist located in our Tallahassee office.
This role will be based in our Tallahassee office on an in-office full time basis Monday-Friday 8:30-am-5:30 pm. Regular in-office presence is required for day-to-day operations as well as for team meetings training opportunities and relationship building. This role reports to the Office Services Manager.
Position Summary
The primary focus of the Receptionist position is to act as the first point of contact for visitors and to manage the flow of incoming calls to the office. The Receptionist may also perform a variety of administrative tasks to support the office needs. Candidate should also be flexible to work overtime as needed.
Key Responsibilities
Acts as first point of contact for all visitors. Greets visitors and promptly notifies internal parties of arrival
Answers incoming calls (locally and nationally) and directs them appropriately
Coordinates conference room reservations and proactively monitors conference room schedule to avoid conflicts and resolves minor issues relating there to
Orders catering for all meetings and maintains a good rapport with caterers
Coordinates transportation needs for internal and external customers including cabs and car services to airport court etc.
Reserves visitor offices as needed and accommodates visitors upon arrival
Accurately and thoroughly maintains visitor/delivery logs and outgoing package logs
Ensures all visitors check in at reception immediately upon arrival to maintain security
Maintains high degree of professionalism and confidentiality
Assists with other department activities as needed and performs additional duties and responsibilities as assigned
Qualifications
Skills & Competencies
Excellent interpersonal and communication skills (oral and written) professional demeanor and presentation
Provide outstanding client service meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others
Candidate must be a self-starter who can work independently with minimal supervision
High attention to detail outstanding organizational skills and the ability to manage time effectively
Education & Prior Experience
High School Diploma; College Degree in Hospitality Management is a plus
Minimum 2 years of experience as a receptionist or other administrative clerical position in a professional environment
Technology
Proficiency with Windows-based software and Microsoft Word Excel and Outlook required
Exceptional computer skills with the ability to learn new software applications quickly
GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individuals race sex or other protected characteristics and to the principles of non-discrimination on any protected basis.
Key Skills
- Multi-line Phone Systems
- Customer Service
- Computer Skills
- QuickBooks
- Medical office experience
- Office Experience
- 10 Key Calculator
- Dental Office Experience
- Front Desk
- Administrative Experience
- Medical Receptionist
- Phone Etiquette
About Company
Greenberg Traurig, LLP has more than 2750 attorneys in 48 locations in the United States, Europe and the Middle East, Latin America, and Asia. The firm is a 2022 BTI “Highly Recommended Law Firm” for superior client service and is consistently among the top firms on the Am Law Global ... View more
