PMO Project Management Officer

Key About Your Role

For our Life and Pension department we are looking for a new Project Management Officer. You will work together with Assurance team internal/external auditors and technical/scrum teams to realise and coordinate IT audit project for different product lines: Maia Suite Lifetime and LeanApps Life.

This is the core of this position but not limited to. You will have an opportunity to make an impact by driving continuous improvement for the contract management process monitor and report KPIs.

Key About Your Team

You will report directly to one of the Directors of Life & Pension at Keylane. The role is highly autonomous and serves as a key link between teams. Your closest collaborators will include project service managers engineers fellow PMO colleagues and the Governance Risk and Compliance (GRC) team. You will also work closely with colleagues across all Keylane offices including Denmark and India. The working culture emphasizes efficiency direct communication and transparency. Meeting deadlines is essential and there is a strong focus on improving existing processes whenever possible.

Check out our blog posts and videos to see what it is like to work at Keylane.

Key Responsibilities

• Working with Jira queries and other systems to maintain and create dashboards
• Provide population for the audit With the help of Technical Application Managers
• During the audits collecting evidence consulting different teams to ensure required standard and compliancy is achieved.
• Communication with internal and external auditors to address audit related questions about evidence
• Checking and coordinating audit reporting documents: In Control statement and SOCR
• Organize yearly Risk assessment sessions with an auditor including suggestions for changes to the control framework
• Participating in yearly Walkthrough sessions and explaining controls from business line perspective
• Continuous improvement of the audit process documentation and guidelines
• Maintain the overview of all contracts (Contract List) with the help of Contract/Account Managers
• Maintain the Contract Alerts page to have the latest status on the contract renewals in consultation with Account Managers
• File contracts in the legal system according to the filing structure being a guard of the uniform filing
• Continuous improvement of the information management in the legal system
• Creating contract overview reports for the Sales department

Due to the audit and project-based work:

• You can do both: dive into details and maintain overview to complete the audits on time.
• You have strong communication skills.
• Proactive and leading skills.
• Ideally 2 years experience in audit project management as PMO Coordinator or in Finance
• Knowledge of the ISAE DNB Good Practice ISO 27001 or DORA is a preference
• You have a strong planning and organisational skills
• You are not afraid to challenge existing ways of working and implement improvements where necessary.
• Experience in agile organization working with Jira and Confluence is a preference.

*A Certificate of Conduct (VOG) and reference check are part of the application process.

*Each employee within Keylane must follow training on information security and irrespective to the role basic information security responsibilities apply

• A monthly gross salary between 3000 and 4900 based on 40 hours per week;

• 8% holiday allowance of your total gross salary;
• A profit share;
• Travel reimbursement: a NS Business card or mileage allowance ( 0.23 per km);
• 24 holiday days (with the option to buy extra) and 7 inclusion days which can be exchanged with fixed Dutch national holidays allowing you to take them when you like;
• A pension scheme with the option to save extra;
• A one-year contract that subject to satisfactory performance will be converted into a permanent contract;
• Flexibility in working environment. As part of a hybrid working team you will work partly from home and partly from the office. If you work in the office a free lunch is waiting for you every day. If you work from home you will receive a working from home allowance ( 4 net per day)
• An internet allowance ( 35 net per month);
• The possibility of working remotely from abroad for up to 2 months per year;
• The opportunity to develop yourself at our Academy through courses and training both professionally and personally
• An active and fun community of Keylaners. We hold weekly drinks at our in-house pub every Thursday!

Required Experience:

Unclear Seniority