Accounts Payable Specialist

Paxar Canada Corporation is looking for a meticulous and organized Accounts Payable Specialist to join our finance team. This role is crucial for ensuring the accurate and timely processing of vendor invoices with a primary focus on invoices related to purchased services and those requiring a formal Purchase Order (PO) match. You will play a vital part in maintaining strong vendor relationships and safeguarding our financial integrity.

Key Responsibilities

• Initiate and complete vendor credit applications and maintain accurate vendor master data records

• Process all new vendor setup requests and updates ensuring all necessary tax forms and payment information are secured and entered correctly.

• Receive review and accurately process a high volume of vendor invoices specifically prioritizing those for services and PO-backed goods.

• Perform 3-way matching (invoice purchase order and receiving/service confirmation) to validate all invoice details including pricing quantity and payment terms.

• Validate proper general ledger (GL) coding and secure necessary approvals for non-PO invoices or exceptions in accordance with company policy.

• Investigate and resolve discrepancies between invoices purchase orders and receiving documentation by effectively communicating with internal teams and external vendors.

• Process and track credit memos and debit adjustments.

• Prepare and process weekly payment runs (ACH wire transfers checks) ensuring payments are made accurately and on time to optimize cash flow and capture available discounts.

• Reconcile vendor statements monthly to ensure all invoices and payments are accounted for proactively identifying and resolving outstanding issues.

• Assist with month-end and year-end closing procedures including preparing accruals and account reconciliations.

• Serve as the primary point of contact for vendor payment inquiries providing professional and timely assistance.

• Maintain organized and accurate electronic and physical AP documentation and vendor files. 

• Assist with internal and external audits by preparing and providing required documentation.

• Ensure compliance with company policies internal controls and tax regulations 

Qualifications :

Experience:
 

• 2-4 years of Accounts Payable experience preferably in a medium to large organization or manufacturing environment.
• Experience processing high-volume vendor invoices.
• Experience performing 3-way matching (invoice purchase order receiving/service confirmation).
• Exposure to month-end and year-end close processes including accruals account reconciliations and audit support.
• Familiarity with vendor management including credit applications vendor setup and responding to vendor inquiries.
• Strong proficiency in Microsoft Excel (formulas pivot tables reporting).
• Experience with ERP/accounting systems (e.g. SAP Oracle JD Edwards or similar).
• Understanding of accounting principles internal controls and tax compliance as they relate to AP.
• Ability to perform ad hoc financial analyses (vendor cost credit card expenses).

Core Competencies / Soft Skills:
 

• Exceptional attention to detail and strong organizational skills.
• Excellent communication skills
• High emotional intelligence and ability to thrive in a dynamic fast-paced environment.
• Strong problem-solving skills

Additional Information :

All qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability protected veteran status or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time