Secretary for the Office of the Head of School (PRC Hire) Immediate Opening
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Job Location:
Monthly Salary:
Posted on:
23 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Title:Secretary for the Office of the Head of School
Division:Administration
Supervisor: Director of Human Resources & Government Relations
Position Summary:
The most important function of this role is to keep their Executives organized informed and prepared for anything that comes their way. This position assists the Office of the Head of School in the execution of their duties by conducting research preparing statistical reports handing in information requests and performing routine administrative functions by upholding the confidentiality of sensitive materials and information.
The most important function of this role is to keep their Executives organized informed and prepared for anything that comes their way. This position assists the Office of the Head of School in the execution of their duties by conducting research preparing statistical reports handing in information requests and performing routine administrative functions by upholding the confidentiality of sensitive materials and information.
Qualifications:
- Bachelor degree
- Shanghai Hu Kou Permit preferred
Experience
- 4 years minimum relevant experience in office administration in a multinational organization.
- 2 years minimum experience supporting executive level management.
Skills
- Guided by ethical principles and character
- A/V and basic technology skills
- Strong English communication skills in both speaking and writing
- Excellent organizational time management and multi-task skills
- Effective interpersonal skills-good people skills
- Strong problem-solving and decision-making skills
- Self-motivated with attention to detail
- Able to work under pressure
- Outgoing not shy
- Flexible and trainable
- Patient with a positive outlook
- Knowledge of Chinese protocol familiar with Shanghai and surrounding community
Duties and Responsibilities:
- Assistant Support: for Head of Schools office including but not limited to:
- Routine administrative support
- Receiving visitors and deciding if they should be able to meet with executives.
- Screening the phone calls and routing calls to the right person or taking messages.
- Filing and retrieving organization records documents and reports.
- Performing office duty that includes ordering supplies and managing a records database.
- Routing of correspondence
- Managing communications; including Board of Directors
- Maintaining the calendar for executives
- Scheduling meetings
- Following up HOS emails communicate and take actions as needed.
- Meetings organization and documents preparation
- Managing agendas for meetings
- Taking meeting minutes
- Preparing presentation reports memos and standardized speech
- Researching and conducting data to prepare documents for review and presentation by board of directors committees and executives.
- Support logistics for activities including catering transportation flight hotel booking restaurant booking and ticket purchasing etc.
- Making travel arrangements
- Business meetingand events
- HOSs office guests visit
- Involve in various projects relates to HOSs Office as required.
- Interpretation and translation.
- Other duties as assigned.
Required Experience:
Director
Key Skills
- Marketing & Promotions
- Attorney At Law
- Jni
- Airlines
- Art
About Company
Concordia International School Shanghai is an American school for PK-12 with a rich extracurricular life in the heart of the expatriate hub in Shanghai.
