Admin Assistant (Contractual)

JOB SUMMARY

Based in Singapore this position is to provide clerical and administrative support to the Vice President & Assistant General Counsel Legal and other designated members within the legal team to ensure seamless departmental operations and successful achievements of business goals and priorities.

• Well versed in calendar management trip planning and scheduling. Coordinate meeting invites and conference call invites and performs minute-taking.
• Responsible for business travel arrangements including flights visa applications accommodations transportation etc.
• Perform administrative duties such as email correspondence business letters memorandums incoming and outgoing mails and preparation of presentation decks etc.
• Organize and administrate meetings and seminars such as travel schedules for the APEC legal team meeting agenda and rooming list for the hotel.
• Compile expense reports and presentations for management review.
• Document and communicate requests and inquiries to appropriate personnel and maintain the confidentiality of information.
• Responsibility for scanning and uploading documents onto the document repository system.
• Develop and maintain a proper filing system. Keep a full record of departmental-related documents and registers and maintain strict confidentiality.
• Assist in preparing and developing internal communication emails memos and presentations.
• Effectively collaborate with people at all levels across functions in a diverse environment.
• Assist with setting up matters in the legal invoicing system (Serengeti) and coordinating with outside counsel on legal invoicing.

CANDIDATE PROFILE

Education and Experience

• Minimum 5 years relevant experience in large-scale corporations.

Skills and Competencies

• Well-organized with the ability to multitask.
• Self-motivated and able to work independently with minimal supervision.
• A good team player with approachable character positive attitude and strong ownership.
• Excellent interpersonal and communication skills.
• Fluency in written and spoken English.
• Proficiency in MS Word Excel PowerPoint Teams SharePoint and other technologies and platforms that will drive productivity.

At Marriott International we are dedicated to being an equal opportunity employer welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and greatest strength lies in the rich blend of culture talent and experiences of our are committed to non-discrimination on any protected basis including disability veteran status or other basis protected by applicable law.