Bid Administrator

We are seeking a highly organized and detail-oriented Bid Administrator to join our Business Development this role you will be responsible for managing the timely accurate and compliant delivery of bid proposals to both existing and prospective clients. You will collaborate closely with internal teams ensure all customer requirements are met and support post-bid compliance activities. If you thrive in a fast-paced environment and enjoy coordinating complex projects with multiple stakeholders wed love to meet you.

Key Responsibilities

• Participate in weekly bid meetings.
• Coordinate pre-bid activities including site walks bonding requirements sub/prime status and disadvantaged business participation.
• Request distribute and follow up on scope letters from Project Managers Estimators and Business Unit Managers; document all good faith efforts.
• Lead and coordinate internal pre-bid meetings to review project scope requirements and documents with stakeholders.
• Review customer requirements and ensure proposals meet all specifications.
• Proactively ensure proposal compliance including all MBE/WBE requirements.
• Serve as a resource for Project Managers on post-bid compliance and good faith effort documentation in the pre-construction module.
• Assist the Business Development Manager with client solicitations and administrative tasks.
• Provide backup support for reception as needed.
• Perform other duties as assigned.

Qualifications

Education & Experience

• High School Diploma or equivalent required.
• Minimum of two (2) years of relevant administrative experience preferably in a related industry.

Language & Communication Skills

• Proficient in English (reading and writing).
• Strong communication skills with the ability to interact professionally with personnel at all levels-internal teams union craft personnel clients vendors and more.

Mathematical & Analytical Skills

• Ability to perform basic math functions (addition subtraction multiplication division).
• Ability to understand and compute a range of mathematical concepts from basic to more complex as needed.

Other Skills & Abilities

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and competing priorities in a deadline-driven environment.
• Comfortable making phone calls to engage customers and vendors and support business development efforts.
• Proficiency with common office software and project management tools (Word Excel Access email etc.).

Why Join Us

You will play a critical role in supporting our business growth while working with a collaborative team that values accuracy initiative and professionalism. If youre looking for an opportunity to build meaningful relationships learn our industry and contribute to impactful projects this role may be the perfect fit.

Who we are:

Hohl Industrial Services Inc. established in 1950 with headquarters in Tonawanda NY is a full-service specialized organization that provides for a diverse industrial clientele. Hohl offers a unique range of field shop technical equipment sales and services.

With our professional staff of engineers project managers skilled tradespeople fabricators and machinists we are able to thoroughly study and develop a customized plan to meet all of our clients needs. Combining this with our innovative strategies and techniques added with our experienced field personnel we administer these plans in a safe expedient and economical measure.

Hohl Industrial Services is a certified AISC fabricator and erector. Additionally we maintain CWB NYDOT ODOT AWS ASME and ISO certifications

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identify national origin or any other characteristic protected by law

Required Experience:

Unclear Seniority