Facilities Coordinator

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Facilities Coordinator - Soft Services

Position Overview

Drive excellence in workplace experience through strategic oversight of non-technical facility services that enhance operational efficiency employee satisfaction and organizational success.

Key Responsibilities

Strategic Management

• Direct comprehensive soft services contracts including cleaning reception pantry waste management and preventative maintenance programs for business-critical equipment

• Serve as primary operations leader for the Bangkok office ensuring alignment with site policies while addressing evolving business needs

• Monitor budget performance and identify cost optimization opportunities while maintaining service quality

• Utilize Corrigo system to track service delivery metrics evaluate task completion and maintain comprehensive documentation

Client & Stakeholder Relations

• Serve as primary point of contact for clients regarding facilities-related needs providing responsive support and customized solutions

• Partner with Building Management teams to optimize site operations including parking maintenance HVAC security and emergency preparedness

• Effectively manage escalations related to contractor performance and compliance documentation

• Coordinate office events and special requests while ensuring facilities operations align with client business objectives

Vendor & Project Management

• Manage strategic vendor relationships and conduct systematic performance evaluations to maintain service standards

• Coordinate complex projects such as site transitions make good processes and systems implementations

• Oversee contract lifecycle including procurement implementation termination and transition

• Manage inventory removals and logistics for furniture and equipment during office relocations

Compliance & Documentation

• Ensure comprehensive compliance with health and safety regulations

• Develop and maintain critical documentation including HSSE Playbooks Business Continuity Plans and Site Field Manuals

• Implement and advance corporate sustainability initiatives

• Respond decisively to service-related incidents with effective resolution strategies

Cross-Functional Collaboration

• Collaborate with JLL regional teams across Finance Procurement and Operations for integrated service delivery

• Work with IT and Global Corporate Services teams to leverage technology solutions that enhance service delivery

• Engage with stakeholders to understand evolving requirements and implement service improvements

• Coordinate with building management on infrastructure matters including security systems access management and safety protocols

Required Qualifications

• Bachelors degree in Facility Management Business Administration Hospitality or related field

• 4 years of progressive experience in facilities management with specialized focus on soft services

• Comprehensive knowledge of industry standards and innovative best practices

• Demonstrated success in contract management and strategic vendor relationships

• Exceptional communication and interpersonal skills with ability to influence across organizational levels

• Advanced proficiency in Microsoft Office suite facilities management platforms and financial systems

• Superior problem-solving capabilities with strong analytical and organizational skills

• Experience in managing site transitions and implementing service improvement initiatives

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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