Administrative Associate IV Psychology & Sociology

Agency

Department

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11000 students from 47 states and 54 foreign nations. We employ over 1400 full-time and 2000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees including doctoral programs. As a member of the Texas A&M University System TAMU-CC benefits from a range of resources increased visibility and influence and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CCs beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern attractive and state-of-the-art classroom buildings and support facilities.

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PURPOSE

Works under the supervision of the Chair for the Department of Psychology & Sociology and provides advanced administrative support work for the faculty and Chair in this department.

DESCRIPTION

Functional Area 1: Administrative

Percent Effort: 30%

• Front-line point of contact for the Department of Psychology & Sociology

• Answer calls to the department

• Greet students and visitors

• Schedule meetings and maintain calendars for the Department Chair and shared conference room

• Submit work orders for maintenance

• Schedule rooms in Astra for special events and classes

• Assist the Graduate Coordinator in compiling and organizing documents such as application files practicum logs oral exam reports etc.

• Other duties as assigned

Functional Area 2: Operations

Percent Effort: 40%

• Prepare course schedules in Banner and process reports from Argos

• Confirm faculty textbook adoptions and desk copy orders

• Receive and review all faculty syllabi for submission to the Deans office

• Assist in the preparation and processing of catalog and course description revisions

• Create Workday documents for the hiring of student workers graders graduate assistants and adjuncts

• Hire train evaluate and supervise department student workers

• Receive transcripts and prepare documents for faculty credentialing

• Assist in scheduling of faculty search events

• Arrange and/or assist departmental travel (faculty student incoming guests) using Emburse

• Assist faculty and Department Chair with organizing special events to include purchasing catering campus announcements invitations and registration

• Create reports as needed from Interfolio for Chair and Deans office

• Maintain communication with department faculty

• Coordinate with faculty Principal Investigators (PIs) in the timely initiation of processes that relate to the PI fulfilling the requirements of their awards and grants

Functional Area 3: Budget

Percent Effort: 30%

• Assist with department fiscal activities such as purchasing Pcard and reconciling accounts using advanced spreadsheets and/or databases.

• Set up vendors for payment using Substitute W9 Quote for Services and entering Purchase Orders in IslanderBuy

• Order office supplies

• Keep department chair informed and updated on account activity and balances

• Assist in processing student awards and tracking account balances

• Assist in updating the PIs Grants Administrator and Business Office to maintain effective communication

QUALIFICATIONS

• High School Diploma

• Four (4) years administrative support experience

• Advanced skills in Microsoft Office Suite

• Excellent written and verbal communication skills

• Positive attitude

• Ability to work independently and efficiently with minimal supervision

• Ability to work in a fast-paced environment

• Excellent attention to detail

PREFERRED QUALIFICATIONS

• Experience in Banner Argos Ad-Astra IslanderBuy Laserfiche Emburse and Workday

• Two (2) years office management experience

• Advanced skills in Adobe

• University experience

• Bachelors Degree in a related field

SALARY $17.00 - $17.50 Hourly ($35360 - $36400 Annually Approximately)

BENEFITS (rules policies eligibility apply)

From our generous benefits package and professional development opportunities to our retirement programs and our commitment to service excellence the Island University is an engaging and rewarding place to work.

Insurance

• Medical

  • $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

  • Up to 83% of premium covered by the university:

    • Employee and Spouse

    • Employee and Children

    • Employee and Family coverage

• Dental & Vision

• Life Insurance Accidental D&D Long Term Disability Flexible Spending Account and Day Care Spending Account

On-campus wellness opportunities

Dual Career Partner Program

Work Life Solutions:

• Counseling Work Life Assistance Financial Resources and Legal Resources

Tuition Benefits:

• Public Loan Forgiveness

• Book scholarships

• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

• Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off:

• 8 hours of vacation paid time off every month.

• 8 hours of sick leave time off every month.

• 8 hours of paid time off for Birthday leave.

• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.