Part-Time Administrative Assistant (Full-Time in 2026)

Summary:

A multidisciplined civil engineering firm specializing in land development is seeking a proactive organized and engaging Administrative Assistant to support their growing team. This is an excellent opportunity for someone re-entering the workforce or looking to advance their administrative career with long-term growth into technical writing proposals marketing and company culture initiatives.

Schedule: Part-Time (Tue-Thu 9:00 AM-3:00 PM) to start; with the goal of growing into a full-time role

Key Responsibilities
* Perform general office administrative duties while wearing multiple hats in a small office environment.
* Manage calendars schedule meetings and create polished meeting invitations using Microsoft Outlook.
* Answer phone calls and provide basic communication with clients and internal staff.
* Manage office supplies filing systems and maintain a master client list.
* Operate a large-format printer for report and plan printing.
* Draft revise and format letters proposals and engineering reports (content provided by engineers).
* Review documents letters and municipal correspondence for grammar clarity and presentation.
* Create templates and polished formats for recurring reports and submittals.
* Maintain records of company and employee licenses.
* Post weekly updates and announcements on LinkedIn and other social channels.
* Support marketing objectives and help strengthen the companys online presence.
* Explore networking opportunities for the company.
* Organize employee social events and help cultivate a positive energetic office culture.
* Contribute ideas to enhance branding outreach and employee engagement.

Qualifications:
* Proficiency in Microsoft Office (Word Excel Outlook); ability to format documents and modify basic formulas in Excel.
* Strong attention to detail with excellent grammar writing and formatting capabilities.
* Friendly personable and able to bring positive energy to the workplace.
* Comfortable working in a small office environment and collaborating with a team of engineers.
* Ability to create clean professional document layouts and manage multiple tasks.

Preferred Experience:
* Prior administrative support experience.
* Exposure to report writing marketing or social media management (helpful but not required).
* Experience coordinating events or supporting company culture initiatives.