Grants Manager and Resource Specialist
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Job Location:
Pittsburgh, PA - USA
Monthly Salary:
Not Disclosed
Posted on:
19 hours ago
Vacancies:
1 Vacancy
Job Summary
Carlow University is currently accepting applications for our Grants Manager and Resource Specialist position. The Grants Manager and Resource Specialist is an important role in the College of Education and Social Work. Working as a member of the Rae Ann Hirsh Apprenticeship Team within the Education Department this person is responsible for identifying securing managing and tracking funding opportunities that advance the mission and strategic goals of the College of Education & Social Work. This position ensures that all aspects of grants and scholarship programs are effectively administeredfrom proposal development through compliance reporting and impact assessment.
The successful candidate will be highly organized detail-oriented and collaborative with the ability to manage complex information systems and support both institutional and student-focused funding initiatives. This role is central to cultivating a culture of philanthropy accountability and stewardship consistent with Carlows Mercy values and its commitment to innovation and educational excellence.
Key Responsibilities:
Grant Development and Management
The successful candidate will be highly organized detail-oriented and collaborative with the ability to manage complex information systems and support both institutional and student-focused funding initiatives. This role is central to cultivating a culture of philanthropy accountability and stewardship consistent with Carlows Mercy values and its commitment to innovation and educational excellence.
Key Responsibilities:
Grant Development and Management
- Research identify and evaluate grant opportunities from federal state local and private funders that align with institutional and college priorities.
- With PIs coordinate and prepare competitive proposalsincluding narratives budgets and supporting documentationin collaboration with additional faculty staff and college leadership.
- Coordinate as needed with the offices of Finance Student Accounts Advancement and Compliance to ensure adherence to funder and institutional policies.
- Manage all aspects of awarded grants including budgeting expense monitoring and compliance.
- Ensure all grant and scholarship reporting is completed accurately and on schedule including interim annual and final reports.
- Maintain detailed grant files financial documentation and correspondence in accordance with institutional and funder requirements.
- Develop and maintain a centralized grants tracking and documentation system.
Education Grant and Scholarship Administration
- Manage all aspects of the Education Grant and Scholarship system including eligibility verification application processing award notifications fund disbursement coordination and ongoing compliance.
- Track student grant recipient progress to ensure alignment with academic benchmarks retention goals and donor expectations.
- Collaborate with the Director of Financial Aid to establish a process for awarding scholarships and grants in a timely manner.
- Collaborate with academic advisors and student services to support grant recipients success and communicate outcomes to donors or sponsors.
- Prepare reports summarizing student progress scholarship impact and overall program effectiveness for internal and external stakeholders.
Resource Development and Stewardship
- Coordinate internal mini-grant faculty development and innovation funding programs.
- Support donor stewardship efforts by documenting outcomes collecting testimonials and sharing success stories with College leadership Advancement and Marketing.
- Manage and coordinate departmental data collection processes leveraging appropriate software tools and collaborating closely with IT to ensure accuracy and efficiency.
Training and Capacity Building
- Offer workshops and one-on-one support for grant writing proposal development and best practices in grant management.
- Develop templates guides and training materials to promote consistency and quality in all submissions.
- Foster a collaborative culture of resourcefulness and innovation within the college and broader Carlow community.
Carlow University is Devoted to....
- A culture of integrity dignity and respect for all
- A strong commitment to social justice
- Ethical forward-thinking leadership
- Comprehensive medical dental vision life & disability benefits package
- Tuition benefits for undergraduate and graduate programs
- Health Savings Account and Flexible Spending Account options
- Wellness and Employee Assistance Program
- Complimentary use of Carlows fitness center and amenities
Carlow University is a comprehensive Catholic University situated in a culturally rich urban setting of Pittsburgh Pennsylvania. Founded in 1929 by the Sisters of Mercy an international community of Roman Catholic women with a mission to serve the poor the sick and the uneducated. Carlow is an institution grounded in the liberal arts while also offering strong professional programs committed to engaging its community in a process of life-long learning scholarship research and service. Degrees are offered at the baccalaureate masters and doctoral levels. Carlow University aims to provide transformational educational opportunities rooted in social justice for a diverse community of learners and to empower them to excel in their chosen work as compassionate responsible leaders in the creation of a just and merciful world.
Carlow University employees commit themselves to the highest standards of ethical conduct. They commit to act with integrity treat others with respect and dignity carefully steward the Universitys resources avoid conflicts of interest or commitment maintain confidentiality and to comply with legal and professional obligations.
Carlow University employees commit themselves to the highest standards of ethical conduct. They commit to act with integrity treat others with respect and dignity carefully steward the Universitys resources avoid conflicts of interest or commitment maintain confidentiality and to comply with legal and professional obligations.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job related tasks other than those specifically presented in this description. Duties responsibilities and activities may change at any time with or without notice.
Required Experience:
Manager
Key Skills
- Employee Relations
- Typing
- Succession Planning
- Human Resources Management
- Military Experience
- Case Management
- Benefits Administration
- HRIS
- Payroll
- ADP
- Human Resources
- Leadership Experience
About Company
Carlow University, a Catholic institution in Pittsburgh, PA, offers 90+ undergraduate and graduate programs with online and accelerated options. Inquire today.
