Project Administrator
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Job Location:
Monthly Salary:
Posted on:
5 days ago
Vacancies:
1 Vacancy
Job Summary
Project Administrator Mascot NSW
Location: Mascot NSW
Company: Aviation Aligned Client
Employment Type: Permanent Full-Time Hybrid
We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past present and emerging.
About BGIS
BGIS is a global leader in integrated facilities management delivering innovative and sustainable solutions across diverse industries. We pride ourselves on operational excellence safety and creating a positive impact for our clients and communities.
Purpose of the Role
BGIS is seeking an organised and proactive Project Administrator to support a portfolio of multi-year multi-stakeholder projects. Reporting directly to Project Managers and Senior Project Managers you will manage project documentation maintain quality oversight and ensure compliance with client processes. You will collaborate closely with both client and BGIS teams to enable efficient project delivery while fostering a culture of accuracy professionalism and a memorable customer experience.
The ideal candidate will be detail-oriented collaborative and committed to delivering high-quality outcomes while upholding BGIS values.
Key Responsibilities
- Manage project documentation including technical reports meeting minutes bid packages and close-out documentation.
- Maintain document control systems and ensure compliance with client filing structures and procedures.
- Assist the team with RFIs document queries and project status updates.
- Liaise with external stakeholders vendors and internal teams to support project milestones.
- Prepare reports agendas and minutes for client and team meetings.
- Support project close-out and administration in line with client methodologies.
Education Experience & Skills
Essential:
- High school diploma; Cert IV in Construction or relevant preferred.
- Minimum 2 years of administration or coordination experience ideally in a construction/project management environment (all levels encouraged to apply).
- Vocational training in building systems or construction.
- Proficiency in Microsoft Office and experience with project management software (Smartsheets desirable).
- Knowledge of building systems and National Construction Codes (NCC).
- Strong organisational communication and problem-solving skills.
Desirable:
- Additional construction or project management qualifications.
- Experience working with multi-stakeholder projects in large-scale environments.
Workplace Flexibility
This position is based on-site at Mascot Airport with the potential for hybrid work arrangements after a performance milestone.
Why Join BGIS
Be part of a globally recognised company driving innovation and excellence.
Career progression opportunities through internal mobility and development programs.
Access to health and wellness perks EAP and paid volunteer days.
Inclusive diverse and supportive workplace culture.
Recognition programs leadership initiatives and award-winning team environment.
Eligibility
Applicants must have full working rights in Australia.
How to Apply
If you are an organised proactive and detail-oriented professional ready to support complex projects in a collaborative and innovative environment wed love to hear from you.
Required Experience:
Unclear Seniority
Key Skills
- Microsoft Office
- Construction Experience
- Microsoft Outlook
- Microsoft Word
- Sage
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
BGIS is a global leader in integrated facility management services. Offering a full range of facility and real estate management services, BGIS partners with clients globally to bring forward innovative solutions.
