Financial & Office Administrator

Norman, OK - USA

Monthly Salary: Not Disclosed

Posted on: 16 hours ago

Vacancies: 1 Vacancy

Job Summary

Required Attachments

Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.

Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

The Financial and Office Administrator provides comprehensive administrative financial and operational support to the Department of Geography and Environmental Sustainability. This position serves as a key resource for faculty staff and students; manages essential business processes; and supports the effective functioning of the department.

Essential Duties & Responsibilities

Financial Management & Reporting

Oversees all financial accounts including budgeting monitoring expenditures and reconciling monthly reports.
Prepares financial reports; analyzes financial procedures and recommends improvements.
Responsible for managing the departments budget at large and various funding sources including faculty funds etc.
Supports the department chair in making budgetary decisions and commitments.
Coordinates with SBSC to ensure accurate payment processing invoice coding and fund usage.
Manages purchasing processes including PCard approvals deposits reimbursements and travel support.

HR Payroll & Personnel Coordination

Serves as departmental payroll coordinator processing and approving PAFs EPAFs EDRs travel and related documentation.
Supports hiring processes including faculty searches onboarding securing system access and liaising with HR.
Assists with training delegating tasks and ensuring adherence to university policies and procedures.
Provides administrative support for faculty evaluations tenure and promotion post-tenure review and sabbatical applications.

Administrative Operations & Office Management

Manages calendars meetings and scheduling for the Chair and Associate Chair.
Oversees office operations including supply inventory records maintenance and general administrative support.
Serves as the primary contact for facility and space issues coordinating maintenance and repairs.
Ensures compliance with university state and federal policies through implementation and interpretation of departmental procedures.
Handles general problem-solving and supports various departmental projects requiring independent judgment.

Faculty & Program Support

Provides faculty support related to travel purchasing reimbursements awards and funding requests.
Coordinates department events including catering room reservations invitations speaker assistance and equipment setup.
Supports the creation of internal communications or publications and assists with outreach or public relations tasks as needed.

Supervision (as applicable)

May supervise full time staff and/or students assisting with hiring training task assignments and performance support.
Ensures work is completed accurately effectively and on schedule.

Other Duties

Performs additional responsibilities as needed to support the mission and operations of the department.

Required Education:Bachelors degree AND:

3 years of experience in office management administrative coordination or related roles.

Equivalency/Substitution:Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree.

Skills:

Working knowledge of office procedures and general fund management.
Familiarity with budget management procurement processes and financial reporting.
Proficient in Microsoft Office Suite (Outlook Excel and Word).
Excellent interpersonal skills.
Ability to build and maintain productive working relationships.
Ability to complete tasks in an efficient and timely manner.
Ability to multitask and self-motivated.
Strong verbal and written communication skills.
Advanced computer skills with wide knowledge of business software.
Detail oriented for accuracy of data and information.
Highly organized and able to handle multiple projects and deadlines.

Advertised Physical Requirements:

Sit for prolonged periods.
Communicate effectively and listen.
Ability to engage in repetitive motion.
Standard office environment.

Supervision: 1-5 Staff and student employees

Special Instructions:If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma:The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement:The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.

Required Experience:

Unclear Seniority

Required AttachmentsDocuments required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.Important: ALL required documents must be attached to your job application or your docu...