Scheduling and Attendance Coordinator Temporary Full Time Riverbend Place

SCHEDULING AND ATTENDANCE COORDINATOR

Reporting to the Operations Manager the Scheduling and Attendance Coordinator is responsiblefor maintaining work schedules tracking time and attendance for all scheduled employees at aLTC facility. This role will ensure all unfilled shifts are covered to ensure smooth operations andquality of resident care at the addition the role may provide administrative support for theOperations Manager and/or Clinical Leadership.

RESPONSIBILITIES
Actively assign employees work schedules and maintain staffing schedules for all departmentsat the home/facility using Workday Scheduling System.
Manage all vacant schedules due to employee absences including unplanned absencesvacation requests LOAs and termination.
Schedule staff coverage for any unfilled shifts by reaching out to employees and staffingagencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach.
Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals andsubmissions. Submit validated hours to payroll.
Assists with leave administration activities including completing forms challenging claims andliaising with WCB.
Assist with new resident administration processes such as entering residents into PCCcreating clinical charts liaising with families and community.
Order receive distribute and store nursing supplies.
Investigate Health and Safety incidents and administer incident reports.
Conduct Joint Health and Safety meetings record and post meeting minutes and track corrective actions to closure.
Provides administrative coordination and communication support to Operations Manager andother LTC facility leadership as required.
Acts as a strategic resource and/or member of the bargaining committee representing theemployer
Member of the labour management committee representing the employer.

QUALIFICATIONS
Post-secondary diploma/certificate in office or business administration bookkeepingaccounting or equivalent work experience managing employee time and attendance.
Experience working with seniors in a long-term care setting or general healthcare industryexperience is an asset.
Ability to work in a fast-paced environment with changing priorities have exceptional time management skills and to perform well under pressure with tight deadlines.
Demonstrates technical knowledge and experience working with Workday PointClickCare or cloud-based software preferred.
Demonstrates strong communication and interpersonal skills with internal and externalstakeholders of the organization.
Knowledge and experience with office and computer equipment.
Demonstrates proficiency in Microsoft Office Suite (Word Advanced Excel Outlook PowerPoint Teams).
Working knowledge of HR payroll scheduling; interpretation and application of collectiveagreement provisions.
Strong data analytics with high attention to detail; critical thinker.
Pro-active and solutions focused individual with ability to foresee issues and correct thembefore they turn into large issues.
Knowledge of Occupational Health & Safety practices principles and legislation

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Time Type:

Extendicare and affiliated organizations including our partner homes in Extendicare Assist accommodate the needs of job applicants throughout its recruitment and selection processes upon request.