Events Coordinator
Share
Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
The Events Coordinator at Stanly Ranch will support the Private Events team in executing weddings corporate social and internal events. The ideal candidate will be detail-oriented highly organized and possess strong verbal and written communication skills. Previous experience in event coordination hospitality or similar administrative roles is required.
Key Responsibilities
Maintain communication with key operational departments (e.g. Sales Catering Food & Beverage Housekeeping) to ensure smooth event execution.
Prepare and distribute BEOs and Group Resumes for weekly meetings daily updates and internal reviews.
Coordinate event-related paperwork including internal materials event menus signage and floor plans.
Coordinate arrival amenities for event VIPs and assist with pre-planning site inspections and meetings.
Serve as an interim point of contact for Sales Group Turnovers until assigned to Event Managers.
Manage daily event agendas and internal communication ensuring all teams are informed.
Support internal meetings including BEO and Group Resume meetings and track Coordinator needs (e.g. Alice Tickets client collateral).
Provide updates for the weekly Catering pace report and assist with internal event planning.
Review and audit contracts from Sales for key program highlights concessions timing and space conflicts.
Maintain Delphi Administrator responsibilities including event bookings menu updates and space availability management.
Coordinate internal event requests with Talent & Culture Front Office AV partners and other operational departments.
Assist in the development of group and social event resumes amenities and related tasks.
Maintain office organization inventory supplies and assist with Birchstreet ordering.
Assist the Director of Events and Event Managers with Banquet Event Orders (BEOs) for weddings social corporate and internal events ensuring all documentation is accurate and timely.
Track and resolve issues or conflicts related to event scheduling and logistics.
Acts as liaison to Experiences team
Additional Functions:
Maintain confidentiality of resort information and client details.
Follow up on incomplete tasks with Event Managers and assist with special projects as needed.
Contribute to sustainability and environmental initiatives as part of the hotels broader goals.
Assist with client thank you notes evaluations and tracking client shipments.
Ensure the organization and cleanliness of event spaces including checking room availability and cleanliness prior to site inspections.
The starting range for this position is $27.00/hour. This is the pay rate for this position that Stanly Ranch reasonably expects to pay. Decisions regarding individual salaries will be based on a number of factors such as experience and education.
Qualifications :
Detail-oriented with excellent organizational skills and the ability to multi-task effectively.
Strong communication skills and the ability to work collaboratively with diverse teams.
Experience in hospitality catering event coordination or as an administrative assistant.
Proficient in Google Suite Word Excel and event software (e.g. Delphi Opera Tripleseat Way).
Able to work a flexible schedule including early mornings late evenings and weekends as needed.
Positive results-oriented and able to thrive under pressure.
Capable of making sound decisions to support operational needs and ensuring client satisfaction.
Additional Information :
About Auberge Collection
Auberge Collection is a portfolio of extraordinary hotels resorts residences and private clubs. While each property is unique all share a crafted approach to luxury and bring the soul of the locale to life through captivating design exceptional cuisine innovative wellbeing and gracious yet unobtrusive service. With 30 one-of-a-kind hotels resorts and residences Auberge invites guests to create unforgettable stories in some of the worlds most desirable destinations.
For more information:
Connect with Auberge Collection on Instagram TikTok Facebook and LinkedIn @Auberge and #AlwaysAuberge
About Friedkin
Friedkin is a privately held family of global brands spanning automotive entertainment hospitality investments and sports.
Founded in 1969 and headquartered in Houston Texas the company is led by Chief Executive Dan Friedkin and united by a mission to build breakthrough brands that redefine the status quo.
The Friedkin portfolio includes Gulf States Toyota 30WEST Accelerated Solutions Group AS Roma Ascent Automotive Group Auberge Collection Congaree Copilot Capital Diamond Creek Everton Football Club GSFSGroup Imperative Entertainment Legendary Expeditions NEON Northside Lexus Pursuit Sports The Friedkin Group International USAL and Westside Lexus.
For more information please visit
SRGA Resort LP is an Equal Opportunity Employer M/F/D/V. SRGA Resort LP provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race color religion sex national origin age disability or addition to federal law requirements SRGA Resort LP complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Marketing
- Catering
- Organizational skills
- Hospitality Experience
- Management Experience
- HubSpot
- Event Planning
- Events Management
- Project Management
- Event Marketing
- Leadership Experience
- negotiation
About Company
Become one of the authors of our story. Join our team as a Receiving Agent at Susurros del Corazón in Punta de Mita Mexico, reporting to the Purchasing Manager. Your main responsibility will be to ensure that the products/merchandise received meet the quality standards required by the ... View more
