Accounts Payable Assistant
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Job Location:
Monthly Salary:
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
Innovative Chemical Products Group (ICP Group) is a leading formulator and manufacturer of specialty coatings adhesives and sealants serving the construction and industrial end markets. ICP Group is comprised of market leading brands known for innovation quality and performance. Founded in 2015 and supported by a lean corporate team ICP Group has scaled rapidly through organic and acquisition growth into one of the largest coatings adhesives and sealants companies in North America. ICP Group is headquartered in Andover MA and has manufacturing and distribution sites throughout North America Latin America UK Europe and the Asia Pacific region.
ICP Group is looking to hire an Accounts Payable Assistant for our Tampa FL plant. The Accounts Payable Assistant is responsible for managing invoice intake organizing AP mailboxes and coordinating the assignment of invoices to AP Specialists. This role ensures efficient workflow timely vendor communication and compliance with company policies across multiple entities.
This position is based in Tampa FL and requires the AP Coordinator to be in the office 3 days per week (hybrid work schedule)
In this role you will be responsible for but not limited to the following:
Invoice Intake & Assignment
Qualifications:
ICP Group is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race sex color national origin age disability veteran status genetic data or religion or other legally protected status.
ICP Group is looking to hire an Accounts Payable Assistant for our Tampa FL plant. The Accounts Payable Assistant is responsible for managing invoice intake organizing AP mailboxes and coordinating the assignment of invoices to AP Specialists. This role ensures efficient workflow timely vendor communication and compliance with company policies across multiple entities.
This position is based in Tampa FL and requires the AP Coordinator to be in the office 3 days per week (hybrid work schedule)
In this role you will be responsible for but not limited to the following:
Invoice Intake & Assignment
- Manage all incoming invoices from AP mailboxes and Invoice OCR system.
- Assign invoices to appropriate AP Specialists for processing.
- Oversee AP mailboxes for four entities.
- Organize flag categorize and distribute emails efficiently.
- Respond promptly to vendor queries.
- Work vendor statements within a 1-day SLA.
- Facilitate new vendor setup: initiate process send forms collect W-9 and verify banking details via phone.
- Ensure all required vendor documentation is received and update Microsoft Planner for AP Leads.
- Register invoices accurately into the ERP system.
- Assist with weekly check runs: load printer with check stock stuff envelopes run through postal meter and deliver to post office.
- Be available to print checks on remote workdays when needed.
- Answer incoming calls and voicemails for AP team; transfer calls as needed.
- Assist AP Manager and Leads with projects and tasks.
- Support 1099 processing.
Qualifications:
- Strong organizational and multitasking abilities.
- Excellent communication and customer service skills.
- Proficiency in Excel SharePoint and Microsoft Teams.
- Familiarity with ERP systems and AP processes preferred.
- Ability to work independently and meet deadlines.
- Detail-oriented with a proactive approach.
- Comfortable handling confidential information.
- Flexible and able to adapt to changing priorities.
ICP Group is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race sex color national origin age disability veteran status genetic data or religion or other legally protected status.
Required Experience:
Senior IC
Key Skills
- Business
- Account Payable
- Data Entry
- Customer Service
- GAAP
- QuickBooks
- Office supply
- General Ledger Accounting
- Finance
- Accounting
- Excel
- ACH
- Reporting
- Financial statement
- ADP
