Workforce Management Specialist

Kanadevia Inova is seeking a highly organised and proactive Workforce Management Specialist to coordinate site personnel and support the operational logistics essential for successful project delivery. This hands-on role ensures the effective deployment of manpower smooth execution of site support activities and full compliance with workforce and operational standards.

Based in Hinckley Leicestershire you will be working closely with site supervisors group leaders and key internal functions you will help maintain productivity readiness and continuity across our field operations.
 

Key Responsibilities

Operational Manpower Coordination

• Allocate and mobilise field personnel to project sites in line with approved plans and operational requirements.

• Maintain accurate and current workforce data in planning systems (e.g. WSP).

• Monitor attendance shift schedules work hours and standby coverage.

• Validate certifications and ensure all personnel documentation meets company and regulatory standards.

• Provide administrative support to supervisors for personnel coordination and scheduling activities.

Site Support & Logistics Execution

• Coordinate travel accommodation and transportation for site personnel.

• Arrange tools equipment and material delivery to ensure operational readiness.

• Manage workwear and PPE inventory distribution and timely replacements.

• Support site-level reporting timekeeping and administrative processes.

• Act as an immediate onsite resource to address manpower or logistics needs during project execution.

Compliance & Reporting

• Ensure full compliance with Kanadevia Inovas QHSE requirements internal policies and external regulations.

• Record and track incidents deviations and improvement actions in alignment with the Management System.

• Collaborate with P&C Finance Spare Parts and Technical Services to support personnel operations.

• Maintain accurate workforce files contracts work permits and project documentation.

• Liaise with external service providers to secure reliable mobility and logistical arrangements.

Local Responsibilities (Where Applicable)

• Act as Line Manager for blue-collar employees providing supervision and guidance.

• Identify development and succession planning opportunities for the blue-collar workforce.

• Ensure compliance with Kanadevia Inova processes and procedures across the team.

• Review and approve expenses and site allowances resolving discrepancies when required.

• Promote utilisation of blue-collar resources to support internal and external clients ensuring strong productivity and cost efficiency.

This job description outlines the primary responsibilities but is not exhaustive. Duties may evolve in line with business needs and the employees experience and skills.

Qualifications :

Qualifications & Experience

• Associate degree in Business Administration Logistics or a related discipline.

• Demonstrable experience in manpower planning workforce coordination or field administration within industrial construction or manufacturing environments.

• Proficient with workforce planning tools (e.g. WSP) and Microsoft Office; ERP experience (IFS preferred) is advantageous.

• Strong understanding of QHSE standards and onsite industrial or construction environments.

• Experience working within a matrix organisation and cross-functional stakeholder groups.

Personal Attributes

• Strong QHSE awareness and commitment to safe working practices.

• Highly organised reliable and proactive in managing competing priorities.

• Effective communicator with a service-oriented approach.

• Able to work under time constraints and adapt to evolving operational needs.

• Detail-oriented accountable and able to work both independently and collaboratively.

Additional Information :

Salary between per annum d.o.e

At Kanadevia Inova we offer a competitive and comprehensive benefits package including:

• Annual salary review and company weighted bonus

• Pension scheme with up to 10% employer contribution

• Private medical and dental insurance

• Life insurance (4 salary) and disability insurance

• Career development and growth opportunities

• Smart/hybrid working options (role dependent)

• Wellbeing support and employee assistance resources

• Cycle to Work Scheme

For HR agencies: Please note that we do not accept applications coming from agencies. Thank you.

Remote Work :

No

Employment Type :

Full-time