Facilities and Transportation Secretary

Bismarck, ND - USA

Monthly Salary: Not Disclosed

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

Bismarck Public Schools is accepting applications for a Facilities and Transportation Secretary.

This is a full-time 12 month position.

Purpose Statement

The Facilities and Transportation Secretary provides clerical and operational support to ensure the efficient functioning of theFacilities and TransportationDepartments. This position assists with daily secretarial duties supports routing and scheduling functions under the direction of the Facilities and Transportation Director and serves as a backup during Router absences to maintain continuity of service. The role requires strong organizational communication and problem-solving skills as well as the ability to work collaboratively with staff parents and transportation contractors.

Supervisory Relationship

Reports to: Facilities and Transportation Director

Essential Functions

Data Compilation: Compile data from various sources (e.g. student information time sheets calendars expenditures/budget Internet research) to prepare reports make recommendations and provide information for assigned administrators.
Record Maintenance: Maintain a variety of manual and electronic document files and records (e.g. budget data employee records financial records) to provide up-to-date information and historical reference in accordance with administrative guidelines and legal requirements.
Report Preparation: Prepare reports documents and correspondence of both confidential and non-confidential nature (e.g. letters memorandums meeting minutes charts) to document activities and convey information.
Inquiry Response: Respond to inquiries from internal and external parties (e.g. staff parents students public agencies) to provide information facilitate communication and assist with direction.
Procedure Presentation: Present information on administrative procedures (e.g. department/program policies) to orient new personnel and disseminate information to existing personnel.
Advisory Role: Advise buildings schools families and drivers of bus and/or route changes delays and emergencies.
Field Trip Coordination: Assist with the coordination of field trips and related questions ensuring open communication and efficient use of district resources.
Route Maintenance: Assist in maintaining routes for special needs SIT BECEP Head Start and summer school.
General Route Assistance: Assist with general education routes.
Liaison Role: Act as a liaison between schools providing support as needed.
Emergency Assistance: Assist mechanics and drivers during bus breakdowns and emergencies.
Software Maintenance: Maintain dispatch and field trip software programs and systems.
Route Design: Assist with coordinating and implementing routes effectively efficiently and in a financially appropriate manner.
Department Awareness: Be aware of ongoing activities in the department to handle emergencies interruptions and changing needs.
Communication: Answer phones and radio; take messages greet visitors and handle radio dispatch.
Emergency Response: Assist during district emergencies.
Adhere to School Policies: Follow school policies and procedures.
Attendance: This position requires prompt and consistent attendance.
Perform Other Duties: Perform additional duties as assigned to support the effective operation of the work unit.

Job Requirements: Minimum Qualifications

Skills

Operating office equipment and software
Planning and managing projects
Performing budgetary payroll and administrative tasks
Compiling information for reports
Composing correspondence

Knowledge

Basic math and technical information
Grammar and punctuation
Bookkeeping principles
Business telephone etiquette
Common office machines

Abilities

Schedule activities and gather data
Use job-related equipment
Work with diverse individuals and data
Communicate effectively
Maintain confidentiality
Meet deadlines and set priorities
Work as part of a team
Handle interruptions
Build positive relationships with staff parents and students

Responsibility

Work under limited supervision using standardized practices and methods. Assist others within a small work unit. Monitor budget expenditures. Utilize resources from other work units as needed. Impact the organizations services continually.

Work Environment

Physical demands include some lifting carrying pushing and pulling; stooping kneeling crouching and crawling; and significant fine finger dexterity. The job generally requires 80% sitting 10% walking and 10% standing. Conditions include some exposure to the risk of injury and/or illness.

Experience

Job-related experience with increasing levels of responsibility is required.

Education

Targeted job-related education with study in a job-related area.

Clearances

Criminal justice fingerprint/background clearance.

FLSA Status

Non-Exempt

Salary Grade

Bismarck Public Schools is accepting applications for a Facilities and Transportation Secretary.This is a full-time 12 month position.Purpose StatementThe Facilities and Transportation Secretary provides clerical and operational support to ensure the efficient functioning of theFacilities and Transp...