Administrative Assistant 1 (PCN 10-9715)

The Department of Natural Resources Division of Forestryis recruiting for an Administrative Assistant 1 in Fairbanks.

What You Will Be Doing:

• Processing Emergency Firefighter hiring packets and payroll. Auditing the documents for the entire Northern Region prior to submitting them to the Payroll Office for processing.
• Assisting with travel coordination that pertains to training including air and/or ground transportation and lodging as requested.
• Assisting with travel close-out by coding travel receipts and processing Trip Closure Forms through Shared Services.
• Provide administrative support such as typing copying faxing scanning document filing and distribution auditing timesheets small office procurement and answering phones.
• Information system experience such as state accounting - Integrated Resource Information System Financial (IRIS-FIN); financial - Alaska Data Enterprise Reporting (ALDER); payroll - Human Resources Management (IRIS-HRM) eIsuite IROC or similar systems elsewhere.

Mission and Values/Culture:

The Division of Forestry & Fire Protection fosters a mission-driven culture with a responsibility for protecting Alaskas values including life and property from wildland fire. The Division of Forestry & Fire Protection works closely with federal state and local emergency response agencies as well as private industry vendors to provide wildland fire management and protection for the State of Alaska. The administrative sections position within the Fire Protection Program is integral to providing administrative support to Forestry & Fire Protections workforce.

The high-functioning administrative team you will join supports the boots on the ground who ensure the safety of people property and resources in Alaska and its multifaceted role this position faces diverse challenges and offers the opportunity to contribute to the success of the DFFP mission.

Our administrative sections values can be summed up as PRIDE Positive Reliable Inspiring Dependable and Efficient as we work hard to support Forestry & Fire Protections mission.

We are seeking an enthusiastic dependable and detail-oriented individual to join our administrative team.

Benefits of Joining Our Team:

The benefits of joining the DOF administrative team include the opportunity to work with dedicated professionals who support each other while providing the necessary support to our critical wildland fire program and our expanding hazardous fuels program. The administrative team is expanding adding new staff and is actively engaged in creating a new administrative structure that supports the divisions new organization.

The Working Environment You Can Expect:

This position is located in Fairbanks AK at the Department of Natural Resources building at 3700 Airport Way Fairbanks AK 99709. The Northern Fire Protection program shares the building with multiple other divisions within the Department of Natural Resources.

DOF encourages teamwork and camaraderie. This environment helps promote friendship and loyalty within the organization. These close-knit relationships motivate our employees in parallel and align them to work harder cooperate and be supportive of one another. Our team is made up of individuals with diverse talents communication skills strengths and abilities.

We are looking for a candidate who possesses the following position-specific competencies.

Click here to learn more about working for the Division of Forestry & Fire Protection.

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.

OR
Six months of any combination of post-secondary education vocational education and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of advanced clerical experience include:

-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).

** Please read the information below carefully. **

At the time of the interviewplease ensure that you provide the following materials. Failure to do so may result in loss of consideration. Required documents include:

• Valid drivers license
• A list of two professional references with current contact information with at least one being a current or former supervisor.
• A copy of any forestry and/or fire-related training certificates.
• A copy of your two most recent performance evaluations or a letter of reference if evaluations are not available.

• This position may travel during the fire season (April 1 - August 31 or later) for up to 14-21 days at a time within Alaska to assist area offices with fire as well as attending meetings or training.
• Will be required to work or need to be available during evenings and/or weekends depending on the need during the fire season.
• May work towards qualifications for other positions utilized in the Incident Command System.

Application Notice

How to Apply webpage (link). Your application must be received by 5:00 p.m. Alaska Standard Time on the closing date.

Supplemental Questions

For your application to be evaluated you must answer the Supplemental Questions. The State of Alaska (SOA) utilizes four proficiency levels to measure and describe an applicants level of competence in applying certain behaviors knowledge skills and abilities to accomplish a specific task. The four proficiency levels are Mastery Fluency Literacy and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions.

Education

If post-secondary education is required to meet the minimum qualifications you must fill out the Education section of the application. If you have not yet obtained a degree please indicate the units you have completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.

Special Instructions for Foreign Education

Education completed at foreign colleges or universities may be used to meet the minimum qualifications listed above. If using this education to meet minimum qualification requirements you must demonstrate that the credentials have been submitted to a private organization specializing in interpreting foreign educational credentials and that such education has been deemed at least equivalent to that gained in standard U.S. education programs. Alternatively an accredited U.S. post-secondary institution must report that the other institutions transcript is given full value or that full value is recognized in relevant subject areas aligned with the post-secondary institutions curricula. It is your responsibility to provide this evidence when applying.

Work Experience

If using work experience not already documented in your application also provide the employers name job title employment dates and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and whether the minimum qualifications are met. If they are not the applicant may not advance to the recruitment interview and selection phase.

Note:Attaching a resume is not a substitute for completing the application in its entirety. Noting see resume or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Bargaining Unit

If you are acurrent state employee please indicate the union to which you belong at the time of application. Do not complete this question if you are not a current State of Alaska employee.

Drivers License Requirement

A drivers license is preferred but not required for this position.

Please ensure your application (through work history training education licenses certifications etc.) supports/demonstrates that you possess the minimum required competencies for the job class.

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aids or services or alternative communication formats should call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.

If you choose to be contacted by email please ensure that your email address is correct on your application and that your spam filter will permit emails from the domain.

Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll-free) or if you are in the Juneau area. Requests for information may also be emailed to

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For specific information about this position please get in touch with the hiring manager at the following:

Tricia Rood

Administrative Officer 1

Phone:907.451.2663

Email: