ParalegalOffice Manager (AO-13627)

Access Offshoring Philippines, Inc.

Job Location:

Manila - Philippines

Monthly Salary: Not Disclosed

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

ABOUT THE CLIENT:

A husband-and-wife solicitor team with a passion for delivering 5-star service to our clients. Their practice spans across Queensland and pride themselves on being approachable professional and client focused. They are not like other lawyers deliberately.

The clients firm does residential and commercial conveyancing property law business law asset protection and estate planning.

At the heart of everything they do is commitment to exceptional service. They go above and beyond for their clients and we are looking for someone who shares this value. If you are someone who takes pride in delivering outstanding client experiences they would love to have you on the team.

They are looking for someone who wants to grow in a long-term role. If you are passionate about helping people love a challenge and want to be part of a team that values flexibility and fun we would love to hear from you!

JOB SUMMARY:

We are seeking an experienced and highly organised Office Manager & Paralegal to join our dynamic remote law firm. This role is integral to the smooth operation of the firm combining paralegal expertise with administrative and client liaison responsibilities. We pride ourselves on doing things differentlyour approach is

friendly down-to-earth and client-focused and it is essential that our staff communicate in the same manner and have similar values. The ideal candidate will have a strong background in legal work exceptional organisational skills and a passion for hard work in a rewarding and varied position. This role is perfect for someone who thrives in a fast-paced environment and enjoys being the right hand to two busy lawyers.

KEY RESPONSIBILITIES:

Paralegal Duties:

Draft and send client agreements to clients.
Prepare Wills and Enduring Power of Attorney (EPOA) documents.
Draft other legal documents as required.
Legal research as directed by Solicitors.

Office Management & Client Liaison:

Manage the availability and diaries of two solicitors ensuring appointments and commitments are scheduled efficiently.
Monitor the phone system app text clients based on solicitor availability and potentially answer phone calls.
Respond promptly and professionally to new client enquiries via email.
Monitor inbox triage emails save them to the practice management system and tag them to the appropriate staff member.
Receipting payments and saving receipts to the relevant matter.
Act as the right hand to two solicitors providing seamless support in client communications and administrative tasks.
Communicate with clients regarding solicitor availability and follow up on enquiries.
Build and maintain strong client relationships to ensure satisfaction and loyalty.
Ensure all client communications are handled professionally in a friendly and approachable manner and in a timely fashion.
Maintain accurate records and ensure all documentation is saved appropriately in the practice management system.

Requirements

SKILLS:

Legal Paralegal Experience: Minimum of 2 years of experience in a legal paralegal role with a strong understanding of legal processes and drafting documentation.
Organisational Skills: Exceptional ability to manage multiple tasks prioritise effectively and maintain attention to detail in a fast-paced environment.
Technical Proficiency: Proficiency in Microsoft Office and PCs is essential. Smokeball experience is highly desirable.
Communication Skills: Excellent verbal and written communication skills with a friendly and down-to-earth manner. An excellent phone manner is highly desirable.
Client Service Excellence: Proven ability to provide outstanding service and build strong client relationships.
Time Management: Ability to manage solicitor diaries and availability efficiently.
Adaptability: Quick learner with the ability to adapt to new software and procedures.
Work Ethic: A love for hard work and a passion for delivering results in a rewarding and varied position.

Benefits

Here at Access Offshoring we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients. Access Offshoring is dedicated to supporting business owners and we need your help. Transforming the way businesses operate we connect great businesses with amazing offshore talent. We recognize that we often get more done in our own designed workspace so Access Offshoring offers a complete work from home model. Yep thats right 100% work from home. But wait theres more. Here are just some of our benefits:

Work from Home Allowance
HMO for you and a dependent from Day 1
20 Days Annual Leave AND 5 Days Sick Leave
Government Benefits and 13th Month Pay
Computer Equipment
Opportunities for growth
Competitive Salary

Required Skills:

At least 4 years experience in executive assistant or in a similar administrative role Experience with an Accounts Administration Role Proficiency in office software and productivity tools. Quickbooks Experience. Ability to work independently and collaboratively Desired Skills or Qualifications: Intermediate MS Excel and MS Word Certification Strong organizational and multitasking skills with meticulous attention to detail. Excellent written and verbal communication skills. Prior experience in rental properties a plus

This is a remote position.ABOUT THE CLIENT:A husband-and-wife solicitor team with a passion for delivering 5-star service to our clients. Their practice spans across Queensland and pride themselves on being approachable professional and client focused. They are not like other lawyers deliberately...