Conference and Event Manager

Title: Conference and Event Manager
Pay Rate Range: $45.00/hr (DOE)
Employment Type: Contract
Estimated End Date: December 2026
Schedule: Full-time 40 hours/week; Monday Friday generally 8:00 AM 5:00 PM with some evenings and weekends as needed for events
Location: Stanford CA 94305 (Fully Onsite)

Tekberry is looking for a highly qualified and motivated Conference and Event Manager to work onsite with our this role you will manage a portfolio of high-visibility events including academic conferences executive education programs high-profile speaker events seminars and student-facing programs.

You will serve as a project lead for complex multi-day events and collaborate closely with internal stakeholders vendors and service providers to deliver smooth professional and impactful in-person hybrid and virtual experiences.

As a Tekberry W2 employee you will have access to health benefits including medical dental and vision coverage.

• Serve as project lead for assigned conferences and events overseeing all phases from initial planning through post-event wrap-up.

• Develop event scopes timelines and project plans for single- and multi-day programs.

• Lead planning meetings with stakeholders to define objectives format budget and logistics.

• Coordinate internal and external teams to deliver AV furnishings catering registration communications and on-site event support.

• Provide on-site event management including problem-solving in real time and ensuring a high-quality guest experience.

• Manage venue scheduling and space usage across GSB facilities including conflict resolution and calendar optimization.

• Utilize and maintain the venue reservation system (Mazevo) and other event-planning tools to track bookings layouts and resources.

• Create and review detailed floor plans and room setups; coordinate event setup and teardown with facilities and vendors.

• Inspect event spaces before during and after use to ensure they meet event requirements and conform to safety and facility standards.

• Coordinate vendor services for catering AV furniture and other event needs; negotiate track and manage service levels.

• Develop track and manage event budgets; monitor expenses and ensure events stay within agreed cost parameters.

• Provide cost estimates and recommendations to stakeholders on venue services and format to optimize value.

• Serve as a primary point of contact for internal partners speakers/panelists alumni and program participants for assigned events.

• Investigate document and escalate event-related complaints or issues and recommend process improvements.

• Support virtual and hybrid events including Zoom Meetings/Webinars and other online platforms (training can be provided).

• Ensure events comply with Environmental Health & Safety and facility regulations; identify issues (e.g. crowding access fire safety) and coordinate corrective actions.

• Maintain accurate event records including schedules layouts contacts and post-event notes for continuous improvement.

• Bachelors degree and a minimum of 3 years of experience in conference event or hospitality management or an equivalent combination of education and experience.

• Proven success leading events end-to-end including logistics vendor coordination and on-site execution.

• Demonstrated experience with event budgeting cost tracking and working within set financial parameters.

• Strong project management skills with the ability to balance multiple events deadlines and shifting priorities.

• Excellent interpersonal communication and customer service skills; comfortable working with executives faculty staff students and external guests.

• Highly organized and detail-oriented with a proactive solutions-focused mindset.

• Comfortable working some evenings and weekends based on event schedules.

• Proficiency with productivity and collaboration tools such as Google Workspace and Microsoft 365 and willingness to learn systems like Mazevo and other event tools.

• Ability to work fully onsite at Stanford GSB.

• Prior experience working at Stanford University or within a higher education environment.

• Experience managing conferences executive programs or high-profile speaker events.

• Familiarity with Zoom Meetings/Webinars Eventbrite or similar platforms for registration and virtual events.

• Demonstrated ability to cultivate strong partnerships and deliver exceptional hospitality experiences.

Tekberry Inc. is an equal opportunity employer. Qualified applicants will receive consideration without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other protected categories under applicable laws.

Tekberry Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

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