Divisional Administrative Assistant

Colorado Springs, CO - USA

Monthly Salary: Not Disclosed

Posted on: 11 days ago

Vacancies: 1 Vacancy

Job Summary

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Because of Young Lifes exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws and to reflect what has always been and will continue to be the position of Young Life specifically the Christian belief thateach and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the gospel of Jesus Christ and as such is an integral part of the Christian mission and ministry of the corporation
Young Life shall only employ individuals or enlist volunteer leaders who: (a) profess a belief in Jesus Christ as their personal Savior and Lord; and (b) subscribe to the statements and policies required of all Young Life staff including the Young Life Statement of Faith. Therefore employees and volunteers of Young Life during working and nonworking hours shall: (i) be ready willing and able to fulfill such ministry functions as may be required by the organization; (ii) refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life and (iii) abide by all policies and practices of Young Life including without limitation those related to religious belief or ministry activities.

Job Specific Working Conditions:

Divisional Administrative Assistant

Summary:
This position is responsible for providing excellent administrative assistance to the Field Senior Vice President This individual will represent the division in a personable manner by demonstrating flexibility resourcefulness and a professional attitude.

Essential Duties:

Represent SVP and division in a professional manner in both external and internal communications.

Manage SVP calendar travel correspondence and expenses.

Maintain and communicate divisional calendar and deadlines.

Assist with the organization of divisional events and meetings including scheduling meeting rooms catering travel transportation and meeting materials.

Assist with logistics regarding personnel processes such as staff interviews new hires moving authorizations PARs commissioning and sabbaticals.

Create and manage content including mailings emails and newsletters.

Accurately process and pay all monthly office expenses and bills.

Complete monthly expense reports and check requests in Concur.

Build financial and donor-related reports and support donor communication.

Distribute various divisional funds (subsidies moving Assignment Team Training discretionary etc.) with SVP approval.

Think forward to supporting SVP for upcoming meetings and events including preparing meeting agendas meeting pre-reads and PowerPoint presentations as needed.

Maintain distribution and email lists used by the divisional office.

Run daily office management including office supplies mail shipping and errands.

Provide support for camping processes such as assigned team placements and communication camp request and allocation adult guests and work crew placement.

Manage other projects as assigned.

Education:

Bachelors degree preferred.