PMO Analyst, EMEA

Were pushing the boundaries of Insurance Technology

INSTANDA is the worlds first no code platform for Insurance. A pioneering Insurtech were revolutionising the insurance industry by offering insurers a versatile tool to create manage and distribute digital insurance products. Our innovative technology empowers insurance carriers to adapt swiftly to market demands and navigate the evolving landscape. Our Technology is consistently recognised as the best policy administration platform for innovative insurers winning awards in both the UK and US.

INSTANDA has grown significantly in recent years and we are now a team of 200 employees globally with partnerships that operate worldwide. Were continuing to grow our business and our Client Delivery team is at the forefront of our growth plans.

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The Role

We are seeking a proactive high-impact PMO Analyst to strengthen and evolve our PMO capability. This role offers exposure across both project and programme levels providing a broad view of initiatives stakeholders and portfolio decision-making.

This position suits a data-driven professional who thrives in fast-paced agile environments and has experience in professional services. You will excel at turning granular detail into actionable insights for executive-level decision support. You will analyse project performance data & delivery timelines to ensure reporting accuracy and produce insight-driven outputs for governance forums and senior stakeholders. You will also support resource planning demand forecasting and capacity alignment across the portfolio.

Confidence in engaging stakeholders gathering inputs and following up consistently will be critical.

As part of the PMO team you will provide operational support to the Project Management community including maintaining governance controls tracking risks and dependencies monitoring milestones and ensuring process adherence. Strong organisation attention to detail and clear communication will enable you to add tangible value.

This role is an excellent opportunity for someone looking to progress within the PMO function or develop toward a broader Project Management career pathway. The role is UK-based primarily remote with occasional travel to our London office.

This role is UK based primarily remote working with some travel required to our London Office.

What You Will Do

Portfolio Level

• Deliver high-quality portfolio reporting including the preparation management and ongoing maintenance of status reports for Senior Leadership and Senior Management ensuring clear actionable insight.
• Support both EMEA and North America with weekly and monthly financial analysis including budget interrogation cost tracking and reconciliation to ensure accuracy and transparency.
• Establish and maintain a consistent reporting cadence ensuring outputs are accurate timely and appropriately cascaded to relevant stakeholders.
• Monitor overall project and programme health proactively identifying and escalating significant risks issues or scope changes that may impact successful delivery.
• Monitor and enforce Risk Issue and Change Management procedures e.g. RAID logs change requests and impact assessments.
• Performing regular data quality audits across project plans financials and resource forecasts
• Support governance controls including facilitating stage gate approvals and ensuring project deliverables meet required quality and compliance standards.
• Establishing data validation checks to improve reporting integrity.
• Contribute to and where required lead the implementation of quality improvement initiatives process enhancements training activities and the standardisation of templates and PMO best practices.
• Manage resource allocation across EMEA client projects and governance initiatives incorporating forward-looking capacity modelling and scenario planning to optimise utilisation mitigate delivery risk and inform strategic decision-making.
• Maintain primary ownership of EMEA portfolio data integrity collaborating closely with the North America region to ensure consistency alignment and cross-regional transparency.

Programme Level

• Ensure consistent adoption and adherence to established PMO processes standards and templates across projects and programmes reinforcing governance compliance and delivery discipline.
• Own the administration integrity and ongoing maintenance of AdaptiveWork data and reporting ensuring accuracy completeness and timely updates.
• Provide structured administrative and analytical support to Project and Programme Managers including maintenance of RAID logs production of dashboards and tracking of key milestones and deliverables.
• Support the collation organisation and version control of project documentation ensuring artefacts are complete accessible and aligned to governance requirements.
• Driving adoption data quality and continuous improvement of our Project & Portfolio management tooling (AdaptiveWorks)
• Adhere to INSTANDAs information security policies guidelines and best practices to protect our company and our clients.
• Contribute to a culture of security awareness within the company.

• At least 3-6 years professional experience in a PMO Analyst Project Coordinator Program Analyst or similar role
• Demonstrable experience supporting multi-project or programme environments ideally across regions or business units.
• Proven experience in portfolio reporting financial tracking and resource/capacity management.
• Experience operating within structured governance frameworks (stage gates RAID management change control).
• Experience working within a service led B2B or Professional services environment
• Exposure to agile waterfall or hybrid delivery methodologies.
• Strong data analysis skills with the ability to translate complex information into clear executive-ready insight.
• Experience producing high-quality reporting packs for senior stakeholders.
• Competent in financial interrogation and reconciliation (budget vs actuals forecasting variance analysis).
• Strong experience in PMO reporting and analytics with proficiency in AdaptiveWork or equivalent PPM tools or advanced experience in Power BI for portfolio reporting and data visualisation.
• Advanced proficiency in Excel (pivot tables lookups data validation reporting automation preferred).
• Strong understanding of Risk Issue and Change Management processes (RAID logs impact assessments change requests).
• Experience supporting stage gate approvals and governance forums.
• Knowledge of portfolio controls milestone tracking and dependency management.
• Confident engaging stakeholders at all levels including senior leadership.
• Strong written and verbal communication skills with the ability to challenge constructively and follow up diplomatically.

• Competitive salary
• Generous 28 days holiday allowance in addition to public holidays.
• For every year of service you complete well give you an additional days holiday (max. 5 days)
• One Dynamic Day per month on top of your holiday allowance to spend time doing the things you want to do or simply catching up with life admin.
• 100 per month to put towards wellness activities.
• Freedom Pass work up to 4 weeks of the year from anywhere.
• FlexiBank you decide when to use your public holiday allocation.
• Hybrid Working approach varying with the nature of your role.
• Life cover; income protection and participation in the company pension scheme
• All employees are included in the company discretionary bonus scheme
• Annual learning & development allowance of 1250
• Free access to LinkedIn learning and Microsoft ESI learning platform

Required Experience:

IC