School Accountant & Budget Specialist

Tigard, OR - USA

Monthly Salary: Not Disclosed

Posted on: 19 hours ago

Vacancies: 1 Vacancy

Job Summary

JOB TITLE: School Accountant & Budget Specialist

IMMEDIATE SUPERVISOR: Controller

FTE: 1 (8 hours)

POSITION START DATE: As soon as possible after hire

GENERAL DUTIES SUMMARY: The School Accountant and Budget Specialist assists the CFO and Controller in developing and monitoring the districts addition the School Accountant and Budget Specialist supports schools and departments in managing various budgets and training. Duties include technical gathering of budget information inputting information into systems preparing reports bookkeeper support and compiling additional information to inform school and department administration and the public. Additional duties include managing Associated Student Body funds other and PCard limits.

ESSENTIAL REQUIREMENTS & RESPONSIBILITIES

Financial Analysis

Assist Controller and Chief Financial Officer with budget analysis
Gather data related to finance demographics and any other useful metrics for budget comparisons and budget document enhancements
Review and identify changes in monthly salary and benefit reports

Budget

Develop information for budget document based on GFOA and ASBO checklists
Collect budget requests from schools and departments for input into or within the accounting software
Manage budget database when budget is developed
Serve as District budget support for school bookkeepers and District staff
Assist with preparation of State categorical budget reports to ODE and internally
Develop budget related information for community meetings and the administration
Train and support bookkeepers regarding budgets

Accounting & Special Projects

Manage PCard issuance and track balances on cards. Review reports for Merchant Category Codes quarterly
Inputs and reviews journal entries for approval related to ASB due to/due from reconciling activities; includes entry of Purchase Requisitions for transactions due to schools and vice versa
Monitors Associated Student Body Funds (ASB) by reviewing bank statements accounting reports and

assists schools in preparing for the annual review of the funds by the outside auditor

Manage individual licensed PEF accounts and maintain balance information
Serves as District support for school bookkeepers and other school staff
Troubleshoot bookkeeping and accounting errors
Maintains Donation accounts and Club funded accounts for each school/department
Works with Foundation to set up budgets for grants awarded to each school annually
Assists with external audit for both ASB
Supports secondary schools in preparation for annual audit
Ability to compile reports as needed for the schools and Business Office

ESSENTIAL EDUCATION FUNCTIONS AND CAPABILITIES

Prepare complex spreadsheets; analyze and calculate financial data
Write clear budget reports with accounting software
Master District and professional software programs
Prepare statistical data and compile necessary reports
Assist the Controller and Chief Financial Officer with special financial projects
Cross train within departments to support District needs
Complete training and/or classes that will enhance and modernize Department and District needs
Write budget and accounting reports
Draft clear and concise business correspondence and procedure manuals
Understand fund accounting
Communicate and respond to questions from administrators support staff vendors and the general public
Attend training and professional development as requested by supervisor
Interpret a variety of instructions furnished in written oral diagram or schedule form and clarify if needed
Use Districts prescribed applications to effectively manage documents
Exercise sound judgment when making decisions based on Department and District guidelines
Prioritize and implement multiple tasks under constrictive timelines independent of specific support or supervision
Remain flexible when normal duties and schedules are interrupted or changed to meet the needs of the Department or District
Read comprehend and employ documents including but not limited to computer software manuals job specific technical manuals District Policies and Procedures and other professional documents
Work as self-starter and problem solve

This job description is not intended to be and should not be construed as an all-inclusive list of responsibility skill or working conditions associated with the position. While it is intended to accurately reflect the positions activities and requirements the administrations reserve the right to modify and or remove duties and assign duties as necessary that still reflect the essential functions of the department.

TERMS OF EMPLOYMENT

This is a twelve-month assignment on the M range of the Classified Salary Schedule. The assignment of the step will be in compliance with the current Collective Bargaining Agreement and range of pay is located in the current Classified Salary Schedule.

A new employee shall be allowed up to four (4) years of experience on the salary schedule based on actual years of experience on a job of like responsibilites and skills. $30.06 per hour

Required Experience:

JOB TITLE: School Accountant & Budget Specialist IMMEDIATE SUPERVISOR: ControllerFTE: 1 (8 hours)POSITION START DATE: As soon as possible after hireGENERAL DUTIES SUMMARY: The School Accountant and Budget Specialist assists the CFO and Controller in developing and monitoring th...