Equipment Administrative Assistant

Thalle established in 1947 is a heavy civil construction company with a corporate office located in Hillsborough NC and a regional office in Alvarado Texas. Thalle currently has active heavy civil construction projects spanning from New York to South Florida to Texas and continuing to expand our geographical footprint. Our diverse and expansive project scope of heavy civil infrastructure projects incorporates all degrees of civil construction that includes but is not limited to Conventional Concrete Roller Compacted Concrete and Earthen Dams Navigational Waterway Locks Reservoirs Large Diameter Underground Utilities Treatment Facilities Landfills Site Work Mass Soil & Rock Excavation Coal Ash Closures DOT Highway & Bridge Construction and on demand emergency services etc.

We are a proud representative of The Tully Group (Tully) who was established in 1921 and developed into one of the nations largest privately held family-owned construction firms. Tullys corporate office located in New York City has provided an opportunity to develop and sustain a long history of heavy civil projects in the Metro New York Area and New Jersey. Visit for more information.

Safety is our TOP priority! Thalle offers a competitive salary package with a full range of benefits including Major Medical Dental Vision Short and Long-Term Disability generous PTO paid company holidays Life Insurance and 401K with a company match and more! Compensation is based on experience and qualifications.

Location: Mansfield TX

Job Title: Equipment Administrative Assistant

Salary:Competitive compensation package based on experience.

Overview:
We are seeking a detail-oriented and organized Administrative Assistant to support our Equipment Manager. This role is critical to ensuring the smooth operation of our heavy civil construction projects by coordinating service requests tracking equipment status and maintaining accurate inventory records. The ideal candidate is proactive efficient and comfortable working in a fast-paced construction environment.

Key Responsibilities:

• Coordinate and schedule service requests maintenance and repairs for all construction equipment.
• Maintain accurate records of equipment in inventory in use or out for service.
• Track equipment needs for current and upcoming projects and assist in ordering or procurement.
• Input update and manage data in equipment management systems or spreadsheets.
• Communicate effectively with field personnel vendors and internal teams regarding equipment availability and status.
• Assist the Equipment Manager with reporting documentation and tracking key metrics related to equipment utilization and performance.
• Ensure compliance with company policies safety standards and record-keeping requirements.

Qualifications:

• High school diploma or equivalent; associate degree preferred.
• Previous administrative or clerical experience preferably in construction heavy equipment or industrial settings.
• Proficient in Microsoft Office (Excel Word Outlook) and experience with inventory management systems.
• Strong organizational and time-management skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and work in a fast-paced environment.
• Familiarity with heavy civil construction equipment and terminology.
• Experience coordinating equipment maintenance and service schedules.
• Basic understanding of project workflows and construction operations.

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA FMLA and other federal state and local standards including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular punctual attendance consistent with the ADA FMLA and other federal state and local standards.
• Must be able to lift and carry up to 50 lbs.
• Must be able to move freely about a construction site that at times presents a demanding terrain including but not limited to climbing of ladders and stair towers uneven and often wet surfaces and slopes.
• Must be able to talk listen and speak clearly on telephone.