Student Service Coordinator
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Job Location:
Libertyville, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
If youre driven by data accuracy compliance and student success thrive in a fast-paced education environment and are passionate about supporting both school teams and organizational goals We Should Talk! ð²
The Student Services Coordinator plays a critical role in powering accurate timely and compliant educational data that drives student success. This position is responsible for the precise entry acquisition and management of academic enrollment and attendance data as well as providing system support to internal teams and partners. The Student Services Coordinator supports the maintenance monitoring and reconciliation of data while generating required reports with a high degree of accuracy urgency and professionalism. This role also contributes to planning and tracking academic requirements to ensure students are on the path to meeting their goals.
Working under the direction of the Senior Academic Advisor and in collaboration with the Data & Reporting team this position is an integral part of the program department advancing the company mission through data quality and integrity.
â Responsibilities Include:
- Reviewing and auditing student information and academic data for accuracy and completeness and resolving discrepancies (e.g. demographics enrollment/withdrawal attendance course schedules graduation status etc.).
- Generating analyzing and distributing required reports within established timeframes and service-level expectations; retrieving and compiling data from systems or electronic files as requested.
- Ensuring compliance with all ChanceLight Education policies procedures and applicable federal state district and privacy laws including FERPA and HIPAA.
- Supporting training and coaching of end users on proper data entry maintenance and reporting practices to drive consistency and data integrity across programs.
- Entering updating and maintaining data within internal and district systems accurately efficiently and in alignment with defined standards and workflows.
- Assisting with the annual assurance review process by compiling required documentation monitoring timelines and supporting follow-up actions.
- Maintaining an effective and efficient records management system and coordinating the preparation and distribution of diplomas certificates and awards.
- Serving as an administrator for the student information system Office 365 applications and Power BI including assisting with new and rollover district contract setup and maintaining accurate district and center details throughout the school year.
- Assisting with the annual calendar process including gathering required inputs monitoring approvals and updating systems as needed.
- Providing ongoing and project-based support to the Senior Academic Advisor and Director of Data & Reporting leveraging a hybrid schedule of in-office and remote workdays to meet business needs.
- Performing other duties and responsibilities as assigned to support data quality operational excellence and student success.
â Qualifications Required:
- High school diploma or equivalent with passage of basic skills test.
- Associates degree or higher in a closely related field of study preferred.
- Minimum 1 year prior experience working in a clerical and/or administrative role; or equivalent combination of education training and/or experience.
- Minimum 2-5 years prior experience working in a bookkeeping and/or office administration function preferred.
- Prior experience and/or highly proficient in reading writing analyzing and interpreting detailed reports and business correspondence.
- History of success building credibility effectively managing multiple projects and collaborating effectively across all organizational levels.
- Proven ability to effectively prioritize tasks and meet deadlines while maintaining organization and attention to detail.
- Demonstrates self-confidence demonstrates flexibility and adapts easily to changing priorities and new initiatives.
- Ability to effectively present information and respond to questions from groups of staff members students parents and the public.
- Advanced oral and written communication organization conflict resolution multitasking problem solving and decision-making ability.
- Well-versed in the use of relevant technology including experience with computers Microsoft Office Suite database entry and basic office equipment.
ð Learn more about our history our mission and the program services we provide by visiting the link below:
- ChanceLight we believe in providing more than just a job as a member of our team youll receive the opportunity to make meaningful impacts the support needed to achieve success and all the tools essential to reaching your personal & professional fulfillment! Your path to a truly rewarding career starts here where growth empowerment and collaboration define our culture; and every day is aChanceto transform lives through education!
â Perks and Benefits Include:
- Comprehensive Medical Dental and Vision Plans
- FREE Telehealth and Virtual Counseling Sessions
- FREE Health Advocacy Services and 24/7 Nurse Line
- Company Paid Life & Disability Insurance
- Company Paid Employee Assistance Program
- Flexible Spending and Health Savings Accounts
- Personal Protection Insurance Plans
- Cigna Healthy Pregnancies Healthy Babies Program
- Legal Services Insurance
- Pet Health Insurance
- Accrual-based Paid Time Off
- School Hours and Paid Holiday Schedule
- Extensive Personal and Life Event Paid Leave Policy
- 401k Retirement Saving Plan
- Perks at Work Employee Discount Program
- Opportunities for Growth & Development
- And So Much More!
If youre ready to start making lasting impacts on the lives of students and contribute to the creation of a brighter future This Is YourChance!
Join us and together we can empower students to overcome challenges build confidence and unlock their full potential!
Careers With ChanceLight ð Work. With Purpose.
Copyright 2025 ChanceLight Behavioral Health Therapy & Education a ChanceLight company *Benefit plans and eligibility requirements may vary based on role and employment status.
Required Experience:
IC
Key Skills
- Senior Care
- Customer Service
- Developmental Disabilities Experience
- Computer Skills
- Microsoft Outlook
- Case Management
- Computer Literacy
- Dispatching
- Home Care
- Administrative Experience
- Social Work
- Word Processing
About Company
ChanceLight Education partners with school districts and families as part of a continuum of services to intervene academically, behaviorally and socially to help students catch up with their peers.
