Advancement Services Manager University Relations Extended

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Attention:

The Division of University Relations at the University of Wisconsin-Whitewater seeks an Advancement Services Manager (Advancement Manager AV019).

Job Details:

The Advancement Services Manager (Advancement Manager AV019) is a key member of the University Relations Division providing leadership in advancement data management gift processing and operational excellence.

This position plays a strategic role in ensuring the accuracy integrity and continuous improvement of the Foundations advancement database which is central to donor stewardship alumni engagement and fundraising success.

The Advancement Services Manager is responsible for updating the advancement database ensuring data accuracy and compliance and leveraging information to support strategic decision-making. This position works closely with the Director of Advancement Services/Chief Operating Officer (COO) Database Administrator and others to strengthen the systems and infrastructure that drive the success of the Universitys fundraising efforts.

This is a full-time in-person position with occasional after-hours and weekend responsibilities in support of UW-Whitewater events.

Key Job Responsibilities:

Advancement Services & Gift Oversight

Provide strategic oversight of all aspects of gift processing ensuring accuracy compliance and timely reconciliation of contributions received by the UW-Whitewater Foundation

Oversee the processing tracking and reporting of corporate matching gifts; manage third-party software and resources to maximize matching gift opportunities and donor participation

Maintain accurate records of matching gift companies ensure timely receipt of contributions and incorporate matching gift data into overall fundraising reporting

Serve as a resource for fundraising staff and senior leadership regarding gift documentation reporting donor inquiries and best practices

Develop and implement policies procedures and systems improvements that safeguard donor data streamline operations and align with industry standards

Advancement Database Management & Reporting

Responsible for updating maintaining and improving the advancement database (Raisers Edge or comparable CRM)

Ensure timely entry of donor alumni and constituent information including contact updates giving histories event participation and engagement activities

Partner with the Database Administrator to enhance database functionality streamline workflows and improve system efficiency

Design implement and evaluate reports dashboards and data analytics to inform campaign strategy fundraising performance and alumni engagement

Lead initiatives to integrate data from multiple sources (social media newsletters external research tools) to expand and improve the accuracy of alumni and donor records

Drive continuous improvement in data hygiene integrity and compliance with all applicable regulations and policies

Strategic Engagement Support

Collaborate with database administrator and fundraising staff to create constituent lists prospect profiles and audience segmentation strategies that advance fundraising campaigns and alumni initiatives

Develop and manage administrative functions to support annual giving days online giving forms event donation opportunities and other tools that enhance donor/customer experience

Operational Excellence and Collaboration

Support recordkeeping functions including creation and maintenance of donor and fund files

Serve as a backup for key advancement services functions to ensure continuity and segregation of duties

Participate actively in cross-functional projects task forces and process improvement initiatives

Contribute to the Foundations culture of accountability teamwork and donor-centered service

Department:

University Relations

Compensation:

Well-qualified candidates can expect a starting annual salary of $60000.

UW System employees receive an excellent benefit package. To learn more about the UW Systems comprehensive benefit package review the UW SystemEmployee Benefits Brochure.

Required Qualifications:

• Bachelors degree required (in business administration nonprofit management information systems or related field)

• Minimum of three years of progressively responsible experience in advancement services nonprofit operations fundraising operations or data management

• Demonstrated ability to analyze data identify trends and translate information into actionable insights

• Strong knowledge of Microsoft Office (Word Excel PowerPoint) and database systems

• Excellent organizational skills with the ability to manage multiple priorities and deadlines

• Ability to work collaboratively and interact respectfully with all populations

Preferred Qualifications:

• Experience with Blackbauds Raisers Edge and Financial Edge or comparable advancement databases

• Knowledge of best practices in fundraising data management donor stewardship and compliance

• Strong customer service orientation and communication skills with the ability to work effectively with staff leadership alumni and donors

• Experience developing and managing reports dashboards or analytics to support strategic decision-making

Knowledge Skills and Abilities:

• Ability to interact respectfully with people with diverse socioeconomic cultural and ethnic backgrounds

• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills

How to Apply:

Applications received byJanuary 4 2026are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

Onlycompleteapplication packages will be considered. This includes online submission of the following documents:

• Cover Letter

• Resume

• Name and contact information for three professional references

Contact Information:

For questions regarding this position please contact:

Brenda Stevens
Executive Assistant II

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem please contact us at or.

CONDITIONS OF APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this please contact Human Resources. UW-Whitewater is not an e-verify employer therefore STEM extensions are not options for work authorization.

CAMPUS INFORMATION:

UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1300 faculty and staff are devoted to the success of the universitys 11500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs online and in person from associate to doctoral levels. Recognized nationally for affordability inclusion and career development UWW serves approximately one-third first-generation students and boasts strength in many areas especially business and education. The campus and community embrace the Warhawk Family spirit supporting the universitys arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities a priority mission since the 1970s.

UW-Whitewaters campuses are located centrally near Milwaukee Madison and Chicago offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville a town of 60000 located on the Rock River and known as Wisconsins Park Place.

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin ().

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept response to a public records request the University will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19 University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked prior to hire whether they have been found to have engaged in are currently under investigation for or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at .

UW IS AN EQUAL OPPORTUNITY EMPLOYER:

Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.