Executive Assistant

SeamonWhiteside is seeking a highly organized resourceful and discreet Executive Assistant to provide comprehensive support to our Management Team. This individual will be responsible for a wide range of administrative logistical and project-based duties requiring exceptional judgment initiative and attention to detail.

About Us

Since the companys beginning in 1985 weve blended the disciplines of civil engineering and landscape architecture from concept to completion to create places of legacy and inspiration for our clients community and family. There is a big difference in how engineers and landscape architects visualize a project. At SW we approach every plan from both points of view working together to create a successfully integrated our world thats a good thing.

With the goal of being the best design firm in the region the SW leadership team continues to attract the brightest talent each with a unique expertise in one of the many facets of land design. SW has a diverse portfolio at a variety of scales in both the public and private sector including mixed-use commercial developments urban and suburban multifamily healthcare office high-end resort and parks and recreation projects.

With over 195 employees and offices in Mount Pleasant Greenville Summerville and Spartanburg SC as well as Charlotte and Raleigh NC SW inspires employees to stand behind its tagline of designing innovative spaces that enrich lives and leave a legacy for future generations.

Company culture is at the core of who we are. SW offers a mentorship program and other professional growth addition company sponsored events such as golf tournaments sports teams and happy hours along with philanthropic endeavors provide opportunities throughout the year to lift morale and strengthen bonds between coworkers.

Essential Job Functions

Executive Support & Administration

• Provide proactive high-level administrative support to the Executive Management Team ensuring smooth and efficient day-to-day operations.
• Manage complex calendars and coordinate internal and external meetings including logistics agendas and follow-up actions.
• Draft proofread and edit correspondence presentations reports and internal communications with a high degree of accuracy and professionalism.
• Handle confidential and sensitive information with discretion and integrity.
• Serve as a liaison between executives internal departments and external stakeholders ensuring clear and timely communication.
• Organize and maintain department electronic files and documentation systems.
• Coordinate travel arrangements for the executive team including flight research and booking hotel and dinner reservations ground transportation detailed itineraries and conference registrations.
• Prepare and process monthly travel and expense reports accurately and in a timely manner.
• Coordinating vehicle maintenance arranging drivers for corporate events and running occasional errands.
• Preparing client-facing materials such as gift bags meeting packets and presentation folders.
• Assist in the organization and administration of strategic employee recruitment efforts as directed by the Management Team.
• Providing logistical and hospitality support for key clients and strategic recruitment meetings events and conferences.
• Maintain professionalism and responsiveness while managing competing priorities and deadlines.

Project & Operations Coordination

• Manage multiple projects simultaneously following through on deliverables with minimal supervision.
• Proactively anticipate the needs of executives and offer creative effective solutions within a dynamic and growing organization.
• Prepare and distribute materials for meetings including agendas reports and presentation decks.
• Attend and take meeting minutes at Management Team meetings Board of Directors meetings and Shareholder meetings.
• Collaborate on special projects by conducting research compiling data writing and fact-checking.

Departmental & Organizational Support

• Assist with departmental budget tracking and expense reconciliation.
• Maintain and update the Management Teams Teams channel and related communication platforms.
• Support other strategic initiatives as assigned by the management team.

Education: Associates or Bachelors degree preferred

Experience:

• Minimum of 5 years experience supporting senior executives ideally within an engineering construction or professional services environment.
• Proven ability to manage complex priorities and deliver high-quality work independently.

Desired Skills

• Exceptional organizational and time management skills with a strong attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook Teams) and document management systems.
• High level of professionalism discretion and sound judgment.
• Self-motivated proactive and adaptable in a fast-paced environment.
• Strong interpersonal skills with the ability to build relationships across all levels of the organization.
• Excellent written verbal and graphic communication skills
• Strong organizational and project management skills
• Positive attitude and strong work ethic
• Excellent problem solving and critical thinking skills
• Excellent interpersonal skills - ability to effectively interact with individuals at all levels
• Ability to be both creative and analytical
• Positive solution-oriented attitude
• Detail-oriented and accurate
• Ability to work in a team environment

SW Benefits

• Flexible schedule (Work/Life Balance)
• 10 Company Paid Holidays
• 100% Company paid Dental STD LTD and Term Life Insurance
• Monthly Cell Phone Reimbursement
• Paid Time Off (PTO)
• Medical Vision Voluntary Term Life Accidental Critical Illness Allstate Term to 100 Life Insurance and Nationwide Pet Insurance.
• 401K with employer match
• Health Savings Account (HSA)/ Flexible Spending Account (FSA)
• Wellness Program

For more information on our company and benefits please visit our website at

SeamonWhiteside is an equal opportunity employer and does not discriminate on the basis of race national origin gender gender identity sexual orientation protected veteran status disability age or other legally protected status.