Part time Office Coordinator London (SE1 9AX)

About us

Mark Anthony Brands UK is an entrepreneurial drinks company built from the ground up by thinking differently innovating and doing the unexpected. Our company is rooted in family values a bold vision and relentless determination to continuously raise the bar and make a positive difference in consumers lives. Founded in 1972 weve grown organically from a one-person import wine business into an international drinks company whose hallmarks include a portfolio of luxury wineries and iconic beverage brands including White Claw Hard Seltzer Mikes Hard Lemonade Cayman Jack Glendalough Whiskey & GinandMás by Messi.

At Mark Anthony Brands we hire passionate people because nothing great is done without passion. We trust those closest to the work to do whats right to act like an owner. We are growing a lasting legacy where people come first.

Location

Your primary place of work will be our brand new London office 4th floor Arbor Bankside Yards 255 Blackfriars Rd London SE1 9AX. We love the vibrant atmosphere of our office which fosters collaboration and celebration. That said we also value the flexibility and productivity that working from home can provide so we offer a hybrid work arrangement to support our staffs needs.

What youll do

As our new Part time Office Coordinator for our new London office youll be the on-site brand ambassador for Mark Anthony UK (MAB UK) owning the day-to-day running of our London office and creating a welcoming high-energy environment. Youll keep operations smooth (facilities vendors supplies mail access) support leaders and teams with meetings events and admin and partner with People Operations and IT to deliver great onboarding and engagement in a fast-paced hands-on setting.

This role is part time 3 days per week Tuesday to Thursday. There may be weeks where you may need to adjust working days for example high profile visits or events.

Additional key responsibilities include:

• Own daily office operations and front-of-house experience so every visitor and employee feels the MAB UK wow factor.

• Manage mail shipping/receiving and couriers; maintain office kitchen and product supplies within budget and service standards.

• Own vendor relationships (suppliers cleaners security catering) including purchase control service levels and cost containment.

• Coordinate meetings and events end-to-end (rooms schedules catering materials) and support exec off-sites samples and presentation packs.

• Act as facilities liaison with the landlord; coordinate repairs HVAC maintenance and contractors; manage floor plans access cards and car-park fobs.

• Drive Health & Safety compliance: active OHS committee member monthly inspections cleanliness standards and emergency procedure upkeep.

• Partner with People Ops and IT on engagement and onboarding (events calendar social activities starter packs comms via noticeboards and MS Teams).

• Track office budgets and expenses; maintain inventories process invoices on time and deliver to plan.

What youll bring

• Bachelors degree or related experience

• Office or facilities management experience in a fast-paced multi-stakeholder environment.

• Strong stakeholder management and customer service skills; able to build processes to deliver great internal experiences.

• Advanced Microsoft Office skills (Outlook Excel PowerPoint Teams) and solid vendor/contract administration capability.

• Proven time-management and prioritization under pressure; exceptional attention to detail and follow-through.

• First Aid/Fire Warden/Manual Handling certifications are advantageous.

Who you are

• Strong collaboration working cross-functionally knowing when to influence when to collaborate and how to manage complex fast-paced workloads.
• Sophisticated organization skills including the ability to prioritize and manage multiple projects.
• Have a positive proactive can do attitude and an ambitiously curious mindset to be best in your craft.
• Creative thinker with an eye for detail and a passion for delivering premium shopper experiences.
• Passionate about culture trends and digital innovation as well as a deep understanding of the drinks market landscape.
• Self-motivated with a sound sense of ownership and accountability.
• Excellent problem-solving and project management skills.
• Result driven and can handle ambiguity.

We thank all candidates for their curiosity about MAB UK and we will get in touch with those candidates that are under consideration. If you are contacted for an interview and require accommodation during the recruitment process please contact your recruiter.

At Mark Anthony Brands we exist to Unearth the Extraordinary:

Our Purpose is not just a statement; it is a call to action that binds us together and ignites our passion for making a difference. It is the driving force behind why we do what we do every single day connecting our global organization across all business units roles and locations. We are:

Best in Our Craft
We set the standard with a pursuit of excellence that can be found in everything from our products and processes to our plants and people.â

Ambitiously Curious
We stay curious dreaming big and navigating the unknown with an enduring belief in better.ââ

Made With Humility
We bring humility authenticity fun and support to every collaboration and celebrate wins as a team.

Daringly Disruptive
We disrupt the status quo moving fast to seize opportunities and acting scrappyâto stay ahead of industry giants.â

Mark Anthony Brands is an equal opportunity employer. We encourage applications from individuals of all backgrounds who are eligible to work in the UK.

Required Experience:

IC