AccountantStaff

POSITION SUMMARY

This position will be responsible for comprehensive management in all aspects of student financial accounts at Bastyr University. This includes processing and reconciliation of Direct Loan disbursements payments living expense refunds maintenance and collections of student accounts and Perkins Loan accounts.

ESSENTIAL RESPONSIBILITIES

• Perform the following student account activities:
  • Research and document the steps necessary to reassign a Perkins loans to the Department of Education.
  • Process payments for tuition and fees Title IV awards and living expense refunds.
  • Reconcile student tuition accounts with General Ledger and close AR-Student accounts (monthly).
  • Provide answers to students with questions and problems regarding their tuition scholarships and loans.
• Manage the processing and collection activities for the Federal Perkins Loan Program at Bastyr University. Including the following:
  • Collecting / Handling / Preparation of promissory notes / Perkins Loan files
  • Verification of student loan file
  • Conducting entrance/exit interviews
  • Billing students in repayment
  • Collecting payments maintaining students Perkins accounts reconciling accounts to General Ledger
  • Maintaining communication with alumni
  • Recommending deferments
  • Recommending / managing accounts to collection agency
  • Providing necessary information for completion of reports
  • Maintaining all necessary student account collection records
  • Ensure all above actions in compliance with the Department of Education regulations
  • Assigning defaulted loans to the Department of Education

• Maintain the manual for student accounts and Perkins Loan accounts procedures
• Maintain liaison with the Financial Aid Office and Department of Education to ensure continual update of changes pertaining to individual awards and Title IV laws and regulations. Troubleshoot funding delays with the Financial Aid Office

OTHER RESPONSIBILITIES

• Ensure accounting records monthly accounting close activities and variance analyses are properly prepared maintained and explained in a timely manner as relates to student accounts.
• Preparation of journal entries and file upload into the accounting system as needed.
• Preparation of supporting schedules and variance analysis as assigned
• Manage internal controls and related procedure documentation for assigned areas
• Preparation of annual audit schedules and facilitation of audit testing for financial and operational audits as needed as relates to Student Accounts
• Daily reconciliation between bank and GL cash accounts as well as handling daily receipts and monitoring monthly tuition revenue intake to produce reports for management
• Other duties as assigned

BASIC QUALIFICATIONS

Skills and Abilities:

• Strong organizational skills with excellent attention to detail.
• Must be able to operate and maintain the Solomon IV software.
• Ability to generate forms and spreadsheets using the PC in Word Excel and Quicken.
• Must posses strong abilities to perform various accounting duties with minimum supervision.
• Position requires a high level of financial responsibility in the process of recording and collecting accounts receivable and the posting of all revenues and general journal entries.
• A high degree of accuracy. Error will affect the University financial position and accuracy of external reports.
• Good judgment and people skills are essential to arrive at solutions to problems.
• Decisions regarding confidentiality are critical and lack of judgment could have serious consequences.
• Must be able to consistently sit speak clearly hear conversations see nearby items and have average depth perception.

Experience:

• Ability to enter data accurately and quickly with excellent attention to detail
• Ability to work under pressure managing multiple tasks and deadlines
• Ability to communicate effectively both in written and verbal communications
• Excellent customer service skills including the ability to work cross-functionally with vendors department heads staff faculty and students in a highly collaborative work style
• Strong organizational and time management skills
• Intermediate to advance skills in Microsoft Excel and Word
• BS Degree

Knowledge of the following:

• Must know and understand Fund Accounting.
• Must know and understand Generally Accepted Accounting Principles.
• Understanding of budgeting principles.

PREFERRED QUALIFICATIONS

• Non-profit and/or higher education experience
• MIP and/or Microix Workflow systems experience
• Bachelors Degree

This job description does not list all of the duties associated with this position and the employee may be required to perform additional duties assigned by the employees supervisor or otherwise a recognize requirement for this position. Bastyr University reserves the right to revise the job description at any time. The employee must be able to perform the essential functions of this position satisfactorily and if requested reasonable accommodations may be made to enable employees requiring accommodation to perform the essential functions of this job so long as the university can do so without undue hardship.

Benefits:

All regular employees (faculty and staff) who work at least 20 hours a week in a permanentposition are full benefits eligible. These employees are eligible for health care benefits retirementflexible spending account plans supplemental insurance free tuition credits and all paid leaves. Eligibility for the tuition credit benefits starts after 12 months of continuous employment. To learn more details visitour benefits page.

Supplemental Information:

Bastyr University believes that inclusive diversity is essential for achieving academic excellence and creating a profoundly enriching university experience. Our faculty and staff are committed to achieving our mission by educating students to be future leaders that bring the natural health arts and sciences to people from all backgrounds. Promoting an educational environment that allows students faculty and staff to develop their talents while experiencing a sense of community we expect campus members to engage in respectful communication behaviors and thoughtful self-reflection increase their understanding of cultures and empower people who are disenfranchised marginalized or so doing the University pledges to prepare our students (and support faculty and staff) to recognize and appropriately respond to health inequities that affect multiple communities. This involves infusing DEI knowledge skills and practices in all academic programs clinical training and patient all Bastyr University is dedicated to the welfare of our students and patients as well as to promoting equal opportunity and access in education and health care.

In alignment with Bastyrs DEI commitment applications from members of underrepresented groups are encouraged.

Bastyr University does not discriminate against any person in matters of employment application for employment student or applicant for admission or participation in our programs or benefits on the basis of the following protected classes: ancestry gender gender identity or expression sexual orientation race creed color religion (includes religious dress and grooming practices) sex (includes pregnancy childbirth breastfeeding and/or related medical conditions) ethnic or national origin (includes language use and possession of a drivers license issued to persons unable to prove their presence in the United States is authorized under federal law) age (40 and above) disability (mental and physical including HIV and AIDS) marital status genetic information medical condition (genetic characteristics cancer or a record or history of cancer) veteran or military status or any other protected category under applicable local state or federal law. Our programs services and facilities are accessible to individuals with disabilities. Pleasedonthesitate to contactto request or discuss a special accommodation due to a disability.