Marketing Ops Coordinator (Remote)

Position:Marketing Ops Coordinator

Location: Remote (Canada)
Industry:Financial Services
Department:Marketing
Employment Type:Permanent/Fulltime
Job ID#

Company Information

Farber is one of Canadas oldest largest and most respected debt solution providers. We help Canadians get out of debt and start rebuilding their lives again. Established in 1979 Farber has over 300 employees working across the country and has helped well over 200000 Canadians with their debt.

And now were embarking on our next stage of transformation & significant growth. To do that we are hiring experienced enthusiastic motivated innovative and client-centric team members to play critical roles in helping us reach our ambitious goals.

If this sounds exciting to you come join us to better serve the growing number of Canadians who are in need of financial help.

Position Summary

Farber Debt Solutions is looking for a highly organized and motivated Marketing Coordinator to support our fast-paced and high-performing marketing team. This role manages key administrative responsibilities by coordinating critical marketing initiatives and providing process planning and spend-tracking support that enables accurate budgeting smooth delivery of operating mechanisms and consistent team operations.

This role ensures that marketing workflows documentation and repositories remain organized and up to date. The Coordinator plays a central role in maintaining operational excellence helping the team stay aligned informed and efficient across all projects and reporting cycles.

Key Responsibilities

• Budget & Finance Support: The coordinator will track marketing spend; update PO and track invoices; reconcile expenses with Finance; flagging variances or missing documentation; prepare monthly budget summaries. The Operations Coordinator will serve as the main liaison between marketing and accounting.

• Marketing Project Management Support: Maintain the master marketing calendar via spreadsheets and within OnePlan as applicable (briefs approvals launches etc.); ensure milestones and dependencies are logged and coordinate updates with Integrated Marketing and Content leads. Flagging any risks owning and adjusting workbacks as appropriate/needed.

• Annual Planning & Forecasting: Supports the annual marketing planning cycle. Compiles inputs updates templates organizes planning sessions and prepares dashboards for progress tracking.

• Repository & Documentation Management: Own organization and version control across SharePoint Teams and the Comms Hub; manage file taxonomy access permissions and archive protocols to ensure easy retrieval and institutional memory.

• Meeting & Operations Logistics: Schedule recurring team meetings (Marketing All-Hands stand-ups MQRs); prepare agendas capture notes and action items track follow-ups and maintain a shared decisions log.

• Process Documentation: Update and publish SOPs templates and how-to guides.

• Vendor & Contract Coordination: Maintain the vendor master list collect SOWs and track renewals NDAs and insurance certificates; ensure accurate contract records and signature routing with Legal and Procurement.

• Operational Reporting: Owns marketing dashboards and summaries for team metrics (project throughput budget utilization planning milestones) and distribute to leadership for visibility. Works with Data team IT and others to ensure the availability of real-time dashboards for managerial visibility.

• Onboarding & Access Management: Coordinate access of marketing documents for new hires or contractors ensure smooth setup of recurring meetings and shared drives.

• Cross-Functional Support: Assist in marketing process alignment with Finance HR Procurement and IT (for tools and licenses); handle special projects that improve team efficiency or data hygiene.

Qualifications

• 13 years of experience in marketing coordination project management or operations support within a marketing communications or creative environment. Agency or brand experience will work.

• Working familiarity with one or more Project Management tools such as OnePlan/Planner Monday Clickup Asana Wrike Trello etc.

• Experience managing complex projects that involve multiple key stakeholders and contributors.

• Strong administrative and organizational skills with comfort in budget tracking scheduling and file management. This role requires a high level of diligence and eye for detail.

• Proactive mindset and eager to build expertise in marketing operations and cross-team collaboration.

• Demonstrated ability to problem solve.

• Exposure to vendor management preferred.
  

Our Culture at Farber

At Farber were in the business of helping peopleand this ethos extends not only to our clients but to our employees partners. We are committed to taking action and to deliver an inclusive diverse and equitable workplace that our staff experience every day. This commitment also shapes our culture which is one of a kind and unique. We are proud to have a dedicated culture committee who organize events and consists of staff volunteers they hand out awards for recognition and support the many holidays in our community to celebrate our inclusive and diverse workforce at Farber.

Farber encourages applications from all qualified candidates who represent the diversity of Canada.

• If you require any accommodations throughout the recruitment processincluding alternate interview formats accessible materials or any other accommodationswe encourage you to contact us at.

We thank all candidates for submitting their resume however only those selected for an interview will be contacted