Administrative Assistant Back Office at Embassy of the Arab Republic of Egypt, Berlin

The Embassy of the Arab Republic of Egypt in Berlin is seeking a highly organized proactive and friendly Administrative Assistant someone who can keep the office running smoothly support our diplomatic mission and occasionally appreciate a good reference to pyramids or the fact that weve been doing administration for more than 6000 years.

Tasks

As an employee in the Back Office you will serve as a key member of our team ensuring effective coordination communication and administrative organization. Youll support daily embassy operations assist diplomats and colleagues and help create a welcoming environment that reflects Egypts hospitality and professionalism.

Key Responsibilities (this includes but not limited to):

• Provide administrative and clerical support to the embassy & its departments
• Manage schedules appointments and official meetings ensuring everything runs on time.
• Draft proofread and prepare correspondence reports press reviews verbale notes and documentation in German English and/or Arabic. Multilingual precision is essential.
• Handle incoming calls consulate visitors and inquiries with professionalism and warmth offering the level of hospitality Egypt is famous for even when the caller has had a long day.
• Assist in coordinating events cultural programs and official functions.
• Maintain and organize files databases and office supplies keeping our internal world in order.
• Support consular services and general embassy operations as needed jumping in wherever help is required. (Think of it as being part of a well-orchestrated team.)
• Contribute to a positive working environment acting as a reliable supportive colleague and strengthening the team spirit that keeps the embassy running smoothly.
• Handle VAT procedures the less glamorous but very important part of embassy life.
• Assist with preparations and logistics for official visits.
• Embrace a role where everything is interconnected giving you exposure to a wide range of tasks and experiences across diplomacy culture administration and consular work. No two days are identical which keeps things interesting.

Requirements

• A permanent residency permit or the German nationality
• A University Degree in a relevant field
• Proven experience in administrative office management or similar roles
• Excellent communication skills in English and German (Arabic is a significant advantage)
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize in a dynamic environment
• Proficiency in Microsoft Office and general office software
• Professional demeanor discretion and a collaborative spirit
• IT is a huge plus

Benefits

What we offer is a chance to contribute to EgyptianGerman relations opportunities to grow professionally in a diplomatic environment and a team that combines seriousness in work with a touch of Egyptian humor and hospitality