Administrative Assistant Sub Coordinator
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Job Location:
San Jose, CA - USA
Monthly Salary:
$ 60000 - 75000
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Details
Notre Dame High School San Jose - San Jose CA
Full Time
$60000.00 - $75000.00 Salary
None
Description
A Learning Community
The Administrative Assistant Substitute Coordinator manages all aspects of substitute teacher services including recruitment onboarding placement and daily coverage. This position ensures that classrooms are adequately staffed compliance requirements are met and substitute teachers receive timely communication and position reports to the Director of Teaching & Learning.
Essential Duties and Responsibilities:
- Administer the schools substitute teacher process.
- Recruit screen and onboard substitute teachers; verify credentials permits fingerprint clearance and TB results.
- Maintain an active substitute roster and ensure records are accurate and up to date.
- Monitor daily teacher absences and coordinate appropriate coverage.
- Provide training guidance and communications to substitute teachers in alignment with Department Heads and the Director of Teaching and Learning.
- Partner with Faculty teaching staff to resolve coverage gaps.
- Track and report substitute usage costs and trends.
- Support payroll processing by verifying substitute hours and assignments.
- Respond to substitute inquiries complaints and requests for assistance.
- Provide back-up coverage for school receptionist(s) as needed.
- Perform other administrative tasks and special projects as assigned.
Qualifications
Minimum Qualifications:
- Minimum of three years of administrative experience
- Requires sound judgment initiative and independent work
- Excellent communication and organizational skills
- Expert level Google Suite and Microsoft Office skills
Preferred Qualifications:
- Experience with Catholic education and/orsecondary education
- College degree preferred
- Demonstrated growth mindset
- Multi-lingual preferred
- Commitment to equityand excellence
Terms of Employment:
- Competitive compensation package
- Full-Time position
Required Experience:
IC
Key Skills
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