Chambers Judicial Assistant 1 (41-3269) Anchorage District Court

The Anchorage District Court of the Alaska Court System (ACS) is accepting applications for a Chambers Judicial Assistant 1 (salary range 12) to provide clerical support for a team of District Court Judges and occasional support to other administrative assistants.

This position is responsible for ensuring the efficient flow of paperwork and files between judges chambers and other court divisions. The role involves scanning and routing case files and documents in OnBase to the appropriate judge preparing and editing correspondence orders and other documents as directed by judges and generating simple orders for signature. The incumbent reviews pending motions to determine their readiness and urgency distributes and dockets signed orders and notices and maintains motion records and assigned caseloads in CourtView.

Additional duties include managing matters under advisement handling telephone calls and visitors with tact and discretion and providing accurate information or follow-up as needed. The position also assists judges by printing amending and organizing jury instructions preparing and submitting pay affidavits and processing travel expense claims. Other assigned tasks may include dictation assisting with special projects and coordinating meetings to support the overall operations of the judges chambers.

An ideal applicant will possess the following knowledge skills and abilities. Please detail each of these in the required cover letter.

1. Ability to establish priorities and perform administrative assignments independently.
2. Ability to handle with courtesy and tact a wide variety of public contacts in writing and in person.
3. Ability to understand and carry out oral and written directions following a minimum of explanation.
4. Experience maintaining office files and/or records systems.
5. Experience proofreading formatting and editing professional documents.
6. Proficiency using Microsoft Word Excel and Outlook.

The Work Hours

Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday Friday 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes 12 paid holidays medical dental and optional vision coverage and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS)and the Alaska Supplemental Annuity Plan (SBS) with access to the Alaska Deferred Compensation Plan. Personal leaveis accrued for vacation illness or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See for additional information.

Graduation from high school or completion of a General Education Development (GED) certificate.

AND

Two years of progressively responsible fully qualified work experience as an administrative assistant.



Substitution:

Completion of an appropriate vocational training course of study such as legal secretary paralegal or office skills will substitute for one year of the required administrative assistant work experience.

A bachelors degree from an accredited college will substitute for one year of the required administrative assistant work experience.

Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required administrative assistant work experience.

NOTE: Work experience as a legal administrative assistant is preferred. Positions in this job classification are in the partially-exempt service and serve at-will to the appointing authority.

This applies to your application submission.

Documents to beAttached to the Application(REQUIRED):

• Post-secondary transcripts if using education to meet minimum qualifications.

Documents to be Submitted at the Time of Interview (REQUIRED):

If you are selected to advance to the interview phase of the recruitment process you must provide the following at the time of the interview (if not already attached to your application):

• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
• Copies of your most recent (2) performance evaluations if available.

WORK HISTORY
If using work experience not already documented in your application provide the employers name your job title dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION
If post-secondary education is required to meet the Minimum Qualifications you must fill in the Education and Training section of the application. If you have not obtained a degree please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately we cannot always interview all applicants. If your application is considered not qualified you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified you may appeal this decision to the Human Resources Director at 820 West 4th Avenue Anchorage AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety applicants who have a spouse close relative and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer no to these questions. If you are not sure if your situation requires disclosure please contact the Human Resources Department at . The Court System reserves the right to confirm all background information.

Contact Title: Recruitment
E-Mail:

Mailing Address: 820 West 4th Avenue Anchorage AK 99501