Assistant Director Program Management II Gilliam Youth Service Center

This position is open only to Colorado state residents

Please note: This recruitment may be used to fill multiple vacancies.

Physical Job location: Gilliam Youth Services Center2844 North Downing St.

Denver CO 80205

CDHSCareers

Purpose of Position - This position is an Appointing Authority as delegated by the Youth Center Director. Reports to the Division as necessary or required regarding the status or progress of the agency. The position implements DYS initiatives to include a trauma responsive environment behavior management and/or treatment models. The position provides direct supervision of other supervisory and management positions to include Youth Service Specialist IIIs (YSSIII) Youth Service Counselor III (YSCIII) medical and food services managers as assigned by the Youth Center Director. Responsible for identifying managing and/or participating directly in leadership and management efforts aimed at improving youth center operations including implementation of the DYS strategic plan. This position participates in the Youth Center Assistant Directors Group (ADG); provides indirect supervision to all remaining employees; has on-call responsibilities; and may serve as the liaison to the Facilities Management Division.

Job Duties -

Supervision -Supervision of direct care supervisory staff and assigned program area managers as well as indirect supervision of all other agency staff. Serves as the Appointing Authority for assigned areas; sets performance standards; conducts performance planning and appraisal of staff; and ensures subordinate staff development needs are met. Initiates and concludes necessary corrective or disciplinary actions. Ensures direct and indirect supervisory employees are performing supervision functions with their direct reports consistent with State Department Division and Youth Center expectations. Specifically ensures that the Reflective Supervision Model is implemented as designed and trained to aid in mentoring and coaching of all DYS staff within the youth center. Monitors and approves formal leaves of absence for staff and provides formal and regular interval performance evaluations of direct report staff ensuring all other staff are subject to the same procedures. Makes recommendations for promotions applies criteria to approve evaluate and determine appropriate use of personnel resources pursuant to the Colorado Code of Regulations Department and Division policy. Responsible for ensuring all statutes and policy related to the use of seclusion and physical response are followed. Ensure quality program services and gender specific treatment in alignment with DYS Treatment Model in a trauma informed environment.

Program Implementation -Provides programmatic planning coordinating monitoring evaluation and oversight to assigned youth center functions. Responsible for quality control and continuous quality improvement for assigned youth center areas with the goal of operating a healthy trauma-responsive organizational environment as demonstrated through prosocial safe and non-violent interactions. The quality assurance and improvement process is aligned to DYS Policy Compliance Review Standards Statutes and approved practices. Implements the DYS Strategic Plan to include but not limited to understanding the impact of trauma skills development small teams safety and self care plans calming spaces group processes DYS Behavior Expectations Incident Debriefings use of positive reinforcement psychoeducation and/or treatment groups. Partners with behavioral health direct care and other administrative supervisory staff to ensure quality programming.

Maintains effective working relationships and communication with School District Officials Contract Providers Detention Screening Agencies Law Enforcement DYS Client Managers Regional Program Managers Central Office Managers/staff and DYS Leadership Team to facilitate effective bed management in the youth center and youth transition from the center. Maintains required staffing levels according to prevailing standards and ratios through recruitment selection training scheduling and retention of employees.

Finance -Works with Youth Center Director to develop an annual budget based upon assessment of needs consistent with State Department and Division guidelines. Approves and monitors expenditures to assure spending is consistent with budget. Assures the appropriate use of resources to best address multiple needs of the youth center. Creates partnerships as needed to forward agency interests (e.g. DFM). Tracks and administers any recognition or reward monies permissible from personnel funds. Acts as a signing authority for the agency for P card and checkbooks as necessary or required. Approves or plans for movement of allocation among specific job codes without jeopardizing or violating any encumbered or contractual agreement with the Youth Center Director. Stays within the allocation in personnel funds monitoring vacancy savings overtime usage and holiday accruals. Plans of any PREA fund allocation to prevent sexual harassment abuse or misconduct.

Safe Environments -Ensures that the youth center and personnel are providing safe and secure care for all youth. Inspects and modifies or improves architecture or processes to ensure safety and security. Improves youth center operations by planning for additional or new/improved equipment or processes to assist with safe and secure custody. Provides staff with functioning equipment such as radios/microphones restraint equipment convex mirroring or video recordingto improve safety and security. Provides for oversight and quality control of processes such as youth movement or staffing schedules and distributions in the shift. Oversees unit and room assignments or group composition to assist with safe and secure operation. Oversees and monitor compliance of the Federally Mandated Prison Rape Elimination Act. Oversees and monitors new staff training to ensure attainment of Safe Practices. Oversees with Youth Center Director structured engaging and trauma responsive programming. Provides for and oversees regulated movement and staff spatial positioning. Provides staff continual training to develop and practice both verbal de-escalation and physical response skills. Ensures verbal de-escalation practices are consistently applied. Provides staff training to increase their understanding of youth responses or developmental concerns so that their work to intervene may be made more effective and therefore safer. Assists Youth Center Director in the implementation of Division initiatives to include creating a trauma responsive environment and providing staff the training coaching and mentoring ensuring safety in the youth center. Ensures training of staff occurs per DYS Policy 4.1 at a minimum with specific agency training as indicated.

Personnel -Responsible for comprehensive understanding and application of state personnel board rules. Required to assist in recruiting efforts including testing and evaluating potential candidates screening interviewing and selecting appropriate staff to advance the interests of the agency; training to specifications of agency; monitoring progress; correcting performance; and applying appropriate State Personnel Board Board Rule for employees. Required to work closely with other employee supportive structures and processes to include Family Medical Leave (FML) Short-Term Disability (STD) and Long-Term Disability (LTD). Advises employees regarding the employee assistance program (C-SEAP) as needed. Position correctly applies resources to staff injured on the job works collegially with HR Timekeeping Benefits and the Attorney Generals Office. Position recognizes consults with and correctly employs all elements found in the Code of Colorado Regulations or prevailing Personnel Rules. Position works to ensure that staff are evaluated according to prevailing instruments and standards. Position ensures compliance with DYS Policies. Position models coaches trains teaches mentors and guides staff directly and ensures the same happens for indirect reports with the intent of advancing agency interests and assisting with personal job performance improvement. Addresses the training needs of staff to deal with the serious mental health needs of detained and/or committed youth. Position ensures a work environment that supports a trauma responsive environment for staff.

Representation - Position may serve as assigned by the Youth Center Director on specific agency boards as requested or required. Participates in department division regional and community processes that affect agency or scope of services overseen. Provides for escorted educational tours through the building to ensure reasonable public access and understanding of our mission and practices. Participates in broader Division work teams and assists in resolving Division issues as they arise and as assigned by the Youth Center Director. Attends Assistant Directors meetings or other committee meetings as assigned or elected. Communicates effectively with all levels of the organization using any/all available mediums. Documents and share learnings and new information with agency staff. Ensures that constitutional and legal rights of youth in custody are not violated. Maintains community contacts with parents families judges vendors to affect residential adjustment or community transition of students. Maintains Law Enforcement contact to communicate DYS Policies and Procedures train new youth services specialists and facilitate criminal -leads the application of current theory of trauma responsive treatment of juveniles to ensure effective programming.

Data and Measurement Systems - With guidance from Youth Center Director drafts implements and monitors internal measurement systems designed to elicit programmatic improvements in safety and general programming. Data collection specific to fights assaults staffing seclusion physical response injuries criticals and other areas should be kept reported on and intervened by the Director and Assistant Director. Identify and correct areas identified through a direct or delegated response. Applies process improvement strategies and captures improvements in procedure to legitimize and standardize implemented change. Responds to prevailing data concerns or requests as needed. Employs data to make sound decisions.

Other Duties as Assigned - Performs other duties as assigned.

*** Please read the entire job announcement and follow all of the instructions prior to completing the application. You must provide documentation to be given credit for it. There will be no exceptions on timelines to provide documentation. All documentation must be uploaded- this is the first evaluation in the selection process***

Note:
Applications will be reviewed to determine if you meet the minimum qualifications for the position. If it is determined that you meet the minimum qualifications your application will also be used as part of the examination process. You should ensure that your application specifically addresses the requirements as listed in the minimum and preferred qualifications as well as the job duties and the highly desired competencies. Take the time to adequately address your specialized experience work products and accomplishments as they relate to the position.

MINIMUM QUALIFICATIONS:

Experience Only:

Nine (9) years of professional experience in corrections law enforcement probation/parole or another area of public safety.

Or

Education and Experience:

Nine (9) years of professional experience in corrections law enforcement probation/parole or another area of public safety or an equivalent combination of education and experience demonstrating the ability to manage operations within a secure trauma responsive environment.

• Experience in administrative management operations or program coordination

• Experience in policy implementation compliance monitoring and audits

• Ability to manage multiple priorities under pressure

• High level of integrity professionalism and accountability

• Proven ability to lead motivate and manage diverse teams in a high-security or high-stress environment.

• Strong strategic planning and organizational management skills.

• Skilled in crisis management emergency response coordination and incident review.

• Full Background. CDHS employees (all Direct contact with vulnerable persons):
  CBI name check and fingerprint check ICON Colorado court database Medicare fraud database Reference Checks Professional License verification (licensure requirements) Drug Screen PREA (Division of Youth Services) Trails check (direct contact with children) CAPS (direct contact with adults Mental Health Institutes Regional Centers Veterans Community Living Centers).
• Be a minimum of 21 years of age with no felony convictions or history of domestic violence.
• Must possess a valid unrestricted U.S. Drivers License
• Continued employment is contingent upon successful completion of the DYS Pre-service Training Academy Field Training Program (FTO) and mandatory annual training in all subject areas.
• Shift Work subject to assigned Shift
• Travel Training meetings and other travel may be required
• The Diana Screen a sexual risk screening tool is administered to all applicants to the Division of Youth Services (DYS) seeking positions of trust with children and teens to help ensure that ethical boundaries between children and adults are maintained. At the DYS the safety and protection of the youth who have been entrusted to us is our #1 priority. The results of the Diana Screen will be provided to the Division of Youth Services and may be used as part of the Divisions decision on whether I am selected.
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position (3) provide the employee number from the applicants prior State employment. Absent extraordinary circumstances prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgment of the departments action.

How to Apply

The Assessment Process

For additional recruiting questions please contact @.

About Us:

If your goal is to build a career that makes a difference consider joining the dedicated people of theColorado Department of Human Services(CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety independence and well-being of the people of addition to a great location and rewarding and meaningful work we offer:

• Strong secure yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Planplus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplementedHealth Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• BenefitHubstate employee discount program

• Employee Wellness program MotivateMe

• Excellent work-life programs such as flexible schedules training and more

• Remote work arrangements for eligible positions

*Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information go to Values:

We believe in a people-first approach:To serve the people of Colorado we develop a culture and work environment that creates an energized inspired and healthy team capable of giving their best to Coloradans.

Balance creates quality of life:We want our team to be resilient through a supportive workplace that values flexibility health and wellness and employee engagement.

We hold ourselves accountable:We take responsibility through our actions programs and results for the state of health and human services in Colorado.

Transparency matters:We are open and honest with employees our partners the Coloradans we serve and the public.

We are ethical:We abide by what is best for those we serve by doing what is right not what is easy.

Collaboration helps us rise together:We work together with all partners employees and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore we encourage responses from people of diverse backgrounds and abilities.

ADAA Accommodations:CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA Coordinator Nancy Schmelzer at or call 1-.

THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER

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